Administrative Assistant, Education Department

Position Title Administrative Assistant, Education Department Unit Name Education Department Salary Grade 3 Number of Months 12 months Full-time or Part-time Full-Time Hours per week 40 Proposed Annual Salary, Hourly Rate or One-time payment Essential Duties

• Provides administrative support to Education Department Chair and Director of the Child and Parent Development Center (CPDC); provides administrative support to other School of Education Offices as needed.

• Trains and supervises student workers.

• Maintains office files, supplies, equipment, and inventory records; serves as building manager, reserves locations and equipment.

• Supports budget management by assisting with the reconciling of budgets and invoicing; maintains financial records and handles purchasing for the Education Department and CPDC.

• Assists in record keeping and updating of student progression throughout the School of Education undergraduate and graduate programs.

• Documents all policies, procedures, and events including minutes for related meetings; supports other School of Education offices and functions, similarly, as needed.

• Works collaboratively with School of Education departments to assist in data collection, and distribution.

• Provides daily customer service (answers emails and phone calls, troubleshoots related concerns, etc.) and serves as one of the initial points of contact for the Education Department.

• Assists in maintaining an accurate calendar of meetings and School of Education events and reserves facilities and equipment as needed.

• Assists CPDC Director in reporting and documentation for licensure; assists Director with employee record keeping; biweekly payroll functions and time sheets, monthly leave records, etc.

• Serves as additional support for the System Administrator for Student Learning & Licensure collection database for the undergraduate and graduate programs.

• Assists in semester processes such as syllabi audits and textbook ordering/adoption.

• Coordinates with Director of Field Experience and Assistant to the Dean regarding field experience communication, needs, and reporting.

• Cross-trains to serve as additional administrative assistant support for all offices within the School of Education.

• Cross trains as secondary sign off on compliance for federal and state program monitoring and accountability.

• Oversees Education Department's graduate admission processes, maintains graduate student files, reviews all website, marketing, handbook, and bulletin information for consistency and accuracy for Education's graduate programs; provides online application support for faculty and current and potential/new students.

• Other reasonable duties as assigned.

Minimum Qualifications

Education:

• Bachelor's degree preferred; professional knowledge equivalent to a bachelor's degree required.

Experience:

• Requires more than 1 of experience; 3 years preferred.

• Preference given for those holding bachelors degrees and/or who have professional experience in business marketing, communication public relations, and related skills.

• Marketing, PR, web-related experience

Job Description Summary

Performs receptionist and general administrative assistant duties primarily for the Education Department and the Child and Parent Development Center; provides additional assistance across the School of Education as needed.

Hours of Availability Background Check Statement

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.

Requisition Detail Information

Requisition Number FY20592NF Open Date 06/18/2024 Will this job have a specific close date? No Close Date Special Instructions to Applicants