DSV Road Transport Torrance , CA 90501
Posted 1 month ago
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com
Location: Torrance, CA
Division: Air & Sea US
Job Posting Title: Administrative Assistant
Time Type: Full Time
Summary
The Administrative Assistant will overseas daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude.
Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office.
Duties and Responsibilities
Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly
Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore.
Check invoice portal and maintain follow ups on outstanding invoices with operators
Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations
Follow up on meeting tasks and completion
Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
Educational background / Work experience
Associate's degree in Business Administration preferred.
2-3 years of clerical, secretarial, or office experience
Data entry experience
Working knowledge of general office equipment
Skills & Competencies
Excellent organization and computer skills
Attention to detail
Desire to be proactive and create a positive experience for others
The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment
Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred.
Excellent written and verbal communication skills
Able to complete complex administrative tasks with minimal supervision
Comfortable with routinely shifting demands
High degree of attention to detail
Physical and/or Mental Requirements / Working Conditions
While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.
At Will Employment
DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time.
*Except if employed in Montana, where termination requires just cause.
For this position, the expected base pay is: $20.75 - $27.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.
Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.
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DSV Road Transport