Administrative Assistant - Division Of Student Life

Basic Function

The Administrative Assistant position provides administrative support to the

Senior Associate Vice President of Student Life, Associate Vice President of Student Life, and DU Cares program.

Essential Job Functions

• Reporting to the Senior Associate Vice President of Student Life, this role serves as the administrative support for two staff members and assists with the DU CAREs program. This position will serve as the primary point of contact for the office suite and provide high customer service to students, staff, faculty, and other constituents with high professionalism and confidentiality. Must be able to skillfully interact with diverse individuals, either in person, by phone, or by email.

• Attend meetings and transcribe notes for the CARE team. Manage Student Status and data entry for multiple student success-tracking software.

• Manage departmental budgets, regularly track expenditures, and maintain accurate, detailed records of budget expenditures for reporting. Provide high-level support and oversight for unit budgets when needed.

• Ensure proper and organized maintenance and record-keeping of divisional documents and confidential files. Perform general research and benchmarking to support data-driven decisions.

• Facilitate communication with internal and external constituents on behalf of the Senior Associate Vice President of Student Life, Associate Vice President of Student Life, and DU Cares program

• Organize and coordinate meetings, conferences, and travel arrangements. Compose and edit correspondence, email communications, documents, presentations, and reports.

• Provide event coordination and support for administrators for meetings, including functional unit gatherings, monthly division events, monthly direct report meetings, and additional events that support the division's mission.

• Support the Senior Associate Vice President of Student Life in their advising role to various student groups, including Denison Campus Governance Association. Utilize campus web-based software for report reviews, events, and scheduling.

• When applicable, coordinate itineraries and travel arrangements for on-campus interviews, conference travel, and events. Collaborate with other division members to execute divisional initiatives, priorities, and events.

• Perform other duties as assigned.

Minimum Qualifications

• High school graduate or equivalent with 2-4 years of proven experience as an administrative assistant. Experience should include supporting high-level administrators in a dynamic professional setting.

Preferred Qualifications

• Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills.

• Demonstrated technical proficiency within various systems/platforms, including Banner Finance, G-Suite, and MS Office software.

• Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis.

• Must demonstrate strong attention to detail with excellent organizational skills.

• Excellent verbal and written communication skills with experience conveying information to internal and external constituents clearly, focused, and concisely.

• Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations.

• Experience handling confidential information and correspondence.

• An eagerness to learn and overcome challenges; resourceful problem solver