Administrative Assistant

Logistics summary:

Position: Administrative Assistant

Type:Full-time, overtime-exempt employee position

Location: Primarily remote, but must reside in the New York City area and be able to travel to New York City to attend occasional (up to quarterly) in-person meetings. 

Hours: On-call during business hours 4 days per week, logging ~30 hours per week.

Compensation: $55,000–$65,000 per annum

Timeline: We’re looking to fill this role ASAP, but we will spend the necessary time to find the best fit. 

A practice assignment requiring up to 3 hours will be given to assess the applicant’s abilities and skill level.

Current New York City Department of Education employees or those whose employment has ended within the past 12 months are not eligible.

Initial deadline to apply: May 1, 2024

​Seeking you... if you:

• are highly efficient, organized, adaptable, and service-minded
• love streamlining processes and making administrative tools accessible
• enjoy engaging with all types of people, thrive in a collaborative environment, and communicate proactively
• have a strong interest in working in education; have experience working in or with K-12 schools or have administrative experience in a small professional services company
• are seasoned in working remotely and have strong project/self-management and communication practices needed for remote team structures
• are resourceful, proactive, and able to think outside the box to find creative solutions to problems
• have a strong attention to detail and pride yourself on completing your work with a high degree of accuracy
• have a strong desire to grow, learn, and progress in your career
• align with our mission to improve public education and equity in schools!

About District Public:

District Public is a small and growing business looking for an Administrative Assistant to join our team! We were founded in 2014 with a mission to help K-12 public schools in New York City analyze and make more effective use of their data. We think of ourselves as data coaches for school leaders and educators, helping them to organize, interpret, and take action on their data. Our passion is for helping school leaders use data to strengthen teaching and learning and increase education equity. Currently, we work with about 60 NYC district K-12 schools across all boroughs of the city.

We work collaboratively with school teams to understand their challenges, build tools and analyses, and facilitate professional development that is tailored to their needs.  We help schools improve instruction, make better decisions, save time, and instill a culture of continuous learning and improvement anchored in data. We aim to know our schools and their teams so we can help them tackle their most pressing problems. We’re looking for someone special to join our team to help us provide better support to more schools. 

Responsibilities and areas of need:

We’re searching for an agile, creative problem-solver with administrative experience and strong communication skills to help put those skills to use supporting public K-12 schools in New York City.  Our primary need with this role is to provide support to our partners and operations manager in the day-to-day operations of the company.

You must be comfortable juggling multiple projects simultaneously, and be flexible and adaptable to changing circumstances. We frequently work under tight deadlines, so you must be organized, efficient, and able to carefully prioritize your work.

The job’s primary responsibilities are: 

• Record-keeping & organization, data entry, and scheduling
• Documenting processes to enable other members of the team to work efficiently and accurately
• Soliciting files from clients needed to conduct analyses, keeping track of when and which files are received, and following up with clients
• Managing client data
• Assisting with the facilitation of online and in-person meetings
• Assisting with updating website and marketing materials
• Executing a variety of administrative tasks
• Collaborating with all members of the District Public team
• Offering suggestions and ideas to improve administrative processes.

In most cases, you will work from the direction of a District Public partner, operations manager, or other team member. In some cases, you will be communicating directly with school teams and must be comfortable working directly with school leaders and staff. 

You will also help District Public itself continuously improve, providing input on projects, helping streamline and standardize our internal operations and approaches, and lending your knowledge and expertise to improve how we work and what we deliver to clients. We are a growing business and this role includes opportunities for growth and advancement.

The Role Logistics:

District Public is a small company (currently seven team members) and all employees work remotely.  As such, you will be comfortable working both individually and in collaboration with team members, as well as communicating remotely via phone, email, videoconference, and other communication channels. You will primarily work remotely, but must reside in the New York City area and be able to travel to New York City occasionally (up to quarterly) to attend company meetings.

This is a full-time, overtime-exempt position with competitive salary and benefits. The salary range is $55,000–$65,000 per annum.

You will report to Luke Davenport, Partner, and Natasha Conti, Operations Manager, District Public, and will work collaboratively with other members of the District Public team.   

Due to New York City conflict of interest rules, former NYC Department of Education (NYC DOE) employees may not interact with current NYC DOE employees for one year from their last date of employment. Because this position requires frequent interaction with current NYC DOE employees, you must not have been employed by the NYC DOE within the past twelve months.

Other information:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities are subject to change. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

District Public is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are a diversity-forward/inclusive company. People of all genders and races are encouraged to apply.

We maintain a friendly, inclusive, and collaborative working culture, and share a commitment to diversity and equity internally and in our work with schools.

You will have the opportunity to grow with time and experience as the business grows. Join our team!

You can learn more about us on our website at www.district-public.com.

Requirements

Skills that will enable you to thrive:

• You are quick to pick up new tech and tools and have skills in Microsoft 365, Google Workspace, and video conferencing products with an interest in deepening skills.
• You have an internal drive and strong organization and prioritization skills so you can exceed expectations with limited supervision.
• You excel at being thorough and efficient in a 100% remote work environment with multiple projects at various stages.
• You are attentive and detail-oriented and have your own personal organizational habits and systems.
• You love collaborating with others while working together to find creative solutions. 
• You have an interest in and passion for K-12 public education.

Extra bonus if you have one or more of these skills or experiences:

• You have worked in or around K-12 public education.
• You have directly supported schools and school teams.
• You have copyediting, marketing, and/or graphic design skills.
• You have skills in Quickbooks, Gusto, Airtable, Wix, Mailchimp, or other office management systems.
• You have worked in or around New York City public schools.

Benefits

We offer:

• QSEHRA health insurance premium reimbursements with maximum allowable reimbursement rates
• Home office expense reimbursements up to $500/month
• 12 paid holidays; 2 weeks paid time off in first year, 3 weeks paid time off in each year following