Administrative Assistant

Parish Name: St. Jude Shrine of the West

Location: 1129 S. 38th Street, San Diego, CA 92113

Employment Type: Part-Time (19 hours per week)

FLSA Status: Non-Exempt; Hourly

Reports to: Office Manager

Primary Responsibilities

• Greet & Welcome parishioners and guests

• Notify staff of guest arrival for appointments

• Answering, Screening, and forwarding calls

• Receiving and distributing daily mail/deliveries

• Maintain reception are organized and stocked

• Scheduling Appointments and Celebrations -Wedding, Baptism, Funerals, XV

• Provide basic and accurate information (in person, phone/email)

• Clerical Duties (filing, copies, scanning, transcribing, )

• Relays emails and phone messages promptly and accurately

• Complete Sacramental Certificate Requests

• Assists Mass Intention requests

• Completes intake of payments, donations, and religious article sales

• Weekly wedding and quinceañeras readings and planning sheets

• Prepare and send reminders, letters, notices, envelopes, drawing tickets

• Assist in the Parish Fiesta preparations and work during Fiesta

• Prepare Collection Bags and Log Information

• Update the parish calendar of events

• Other duties as assigned

Knowledge & Skills

• Proficient Computer Skills, including Microsoft Office

• Solid written and verbal communication skills

• Resourceful and proactive when issues arise

• Excellent organizational skills

• Bilingual (Spanish/English) verbal and written

• Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church

Experience

• Customer service, front office, or similar role.

Physical Demands

While performing duties of this job, the employee is regularly required to remain in an office at a computer workstation to access information from a computer, and use a telephone. They are required to be mobile to, from, and within the parish office and buildings. One must be able to attend and assist with meetings, briefings, and other work-related events. The employee may be asked to lift or move up to 15 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Jude Shrine of the West Catholic Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

How to Apply: Interested and qualified applicants, please send a resume to info@stjudesd.com