Administrative Assistant

Parish Name: Saint Didacus Catholic Church (Normal Heights)

Location: 4772 Felton St, San Diego, CA 92116

Reports to: Business Manager

Employment Type: Full time (Tues

• Fri; 8:30am

• 5:00pm)

FLSA Status: Non-Exempt

Pay Rate: $17-$20/hr

Position Summary: The Administrative Assistant assists in the general operations of the parish office. Responsibilities include administrative support to the parish management staff, faith formation, ministries, and events.

Primary Responsibilities:

Administrative

• Greet and assist visitors, distribute mail, answer telephones, and direct calls appropriately

• Respond to inquiries regarding general assistance, sacraments, church ministries and events

• Update and maintain parish database

• Order office and church supplies as needed

• Maintain sacramental record keeping and complete sacramental certificate requests

• Mail weekly bill payments, scan and archive financial documents

• Attend staff meetings and take meeting notes when appropriate

Parish Communication

• Translate documents/forms from English to Spanish and vice-versa

• Update and maintain parish website

• Create promotional materials for events (flyers, forms, posters, etc.)

• Coordinate and relay parish information to parishioners via Flocknote & pulpit announcements

• Update parish telephone messages with Holy Day and special events information

Mass/ Parish Events

• Prepare readings, Prayers of the Faithful for Sunday masses, and coordinate volunteers for funerals, Sacramental celebrations, Holy Days, etc.

• Schedule and process Mass intentions

• Schedule and oversee process for celebrations

• Baptism, Funerals, XV and other parish events.

• Prepare collection bags and log information

• Administrative and other support to Pastor, Business Manager, Director of Religious Education and Office Manager as needed

Knowledge & Skills:

• Must be proactive, professional, well organized, attentive to details, and a team player

• Be able to perform multiple tasks simultaneously, set priorities, meet deadlines, and possess a strong work ethic

• Must be able to maintain confidentiality, have excellent verbal and written communication skills, gather and analyze information, and resolve problems in a timely manner

• Comfortable with computers including willingness to learn new skills and applications.

Qualifications:

• Bi-lingual & Bi-literate (English/Spanish) strongly preferred

• Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)

• Other preferred technical skills: Adobe, Flocknote, Jotform, WordPress & Elementor, Canva

Physical Demands:

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish/school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Saint Didacus Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

How to Apply: Please submit a cover letter and resume to: mfischer@stdidacuschurch.org