The Administrative Assistant assists Resort Operations with administrative duties.
ESSENTIAL JOB FUNCTIONS
Responsible for processing weekly invoices, as assigned.
Collects proper documentation in order to complete vendor contracts in Asgard/Selectica, including but not limited to, "Not to Exceed" contracts and vendor contracts related to annual reserve projects.
Accurately collects proper documents related to incidents occurring at the resort. Completes data entry into the iTrak system and keeps management informed throughout the process.
Answers telephone calls.
Arranges meetings on behalf of management; documents and distributes minutes, as requested.
Ensures all vendor inquiries are handled in a professional and expedient manner.
Completes all required Company trainings and compliance courses as assigned.
Adheres to Company standards and maintains compliance with all policies and procedures.
Performs other related duties as assigned.
A minimum of six (6) months of experience required.
No supervisory experience required.
LICENSE & CERTIFICATIONS
SKILLS & ABILITIES
This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.
Specific skills and abilities include, but are not limited to the following:
Computer proficiency in Microsoft Word, Excel and Outlook.
Excellent customer service skills.
Proficient in time management; the ability to organize and manage multiple priorities.
Ability to take initiative and effectively adapt to changes.
Able to establish and maintain a cooperative working relation.
Ability to interpret and create spreadsheets.
Able to use sound judgment; work independently, with minimal supervision.
Strong analytical and problem solving skills.
Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
Performs well with frequent interruptions and/or distractions.
Diamond Resorts Corporation