Administrative Assistant, Development And Alumni Affairs

Overview: Quinnipiac University invites applicants to apply for the position of Administrative Assistant in Development and Alumni Affairs. This position performs administrative and clerical duties to support the Office of Development & Alumni Affairs. About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. Responsibilities:

• Prepare correspondence for approval and signature as required.

• Coordinate internal and external meetings. When needed, support colleagues with travel schedules and travel arrangements. Support the tracking of expenses using university software while adhering to university policies and procedures.

• Assist with planning and implementation of assigned events. When assigned, print, collate and mail invitations, secure the venue, make food and beverage arrangements, prepare attendance lists, support registration at event, make program arrangements and, in certain cases, support budgeting and stewardship after the event. Coordinates with the mail house for larger appeals as needed.

• Monitor incoming mail and email accounts, on behalf of the division, for distribution and action, and assist with phone coverage to serve the alumni community.

• Generate reports, lists, and labels from the University databases.

• Maintain, research, and retrieve information as needed using University selected software. Organize both electronic and hard copy files as needed.

• Maintain department's budget and agency accounts, reconciling monthly budget status reports.

• Works with the Development Office Bookkeeper to maintain accurate gift recoding and reporting. Assists with gift acknowledgements and prepares information for the University's Donor and Annual Report lists.

• Develop familiarity with the purchase order system and invoice processing to support the division work with vendors.

• Attend various functions at times outside the "regular" working hours, i.e., weekends, evenings.

• Other administrative duties as assigned.

Education Requirements:

• High School Diploma or GED required

Qualifications:

• 1 to 3 years' experience working in high traffic office setting

• Strong communication and interpersonal skills

• Attention to detail and excellent organizational skills

• Ability to multi-task and adapt to changing priorities and deadlines

• Strong computer skills and demonstrated experience with Microsoft Word, Excel, and Outlook

• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume.

• Please note this is a Grade 6 position in the Clerical & Technical Union

• The hourly rate is $25.97

• Work week is 35 hours per week

• This position requires the successful completion of a Microsoft Office skills test and background check

Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.