Administrative Assistant - Davie County Extension

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians.

While our employees are located in NC County offices, they reap the benefits of employment at NC State University. Some of our benefits include:

• Paid time off

• Paid tuition

• Health Insurance

• Flexible Scheduling

• Retirement Savings

• Supplemental Benefits Programs

• WolfPerks!

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the Davie County Cooperative Extension Center.

Primary Function of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and educational events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina citizens.

While largely rural, Davie County has a growing suburban population attracted to the county's low cost of living, top-rated school system, state-of-the-art medical facilities, and excellent quality of life. Davie County offers convenient access to interstates I-40, I-77, and I-85; major cities, such as Winston-Salem, Greensboro, and Charlotte; and the scenic Blue Ridge Mountains. Mocksville, the county seat, offers small-town charm, picturesque rolling landscapes, and a historic downtown area.

To learn more about Davie County, visit www.daviecountync.gov

Other Work/Responsibilities

Duties and Responsibilities

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the Davie County Cooperative Extension Center.

Other Work/Responsibilities

The County Administrative Assistant position provides office support and leadership, under supervision, to the county Extension staff and does related work as required.

Extensive work with budgets from numerous sources, including county, state, and grants will be required.

The position will be responsible for tracking and reporting expenditures and monitoring spending policies.

The position will work with the County Extension Director in budget preparation as needed.

Some Human Resources work is required.

Computer Contact responsibilities and Leave Management are required as well.

Work with electronic travel, leave, and reporting systems.

Perform office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).

Provide excellent customer service to call-in and walk-in clientele.

Provide support to the County Extension Director and other Extension staff with minimum supervision.

Supervisory

Number of Permanent Employees this Position Supervises NA Percent of Time Spent NA

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key Not Applicable Work Schedule 8:00am

• 5:00pm, Monday

• Friday, evening and weekend hours as needed. Minimum Experience/Education

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills

Must be dependable, prompt, and efficient in roles and responsibilities.

Ability to multi-task and work in a fast-paced environment.

Newsletter design and development, mailings, social media, and written communication is crucial in this position.

Must be understanding of, and able to maintain confidentiality, especially as it relates to personnel issues.

Must be a certified Notary or willing to obtain Notary certification.

Preferred Years Experience, Skills, Training, Education

Strong written and oral communication skills.

Strong organizational skills.

A high-level understanding of technology is desired.

Must be proficient in Word, Excel, PowerPoint and Google Suite.

Required License or Certification

N/A

Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required

Recruitment