Administrative Assistant & Data Entry (Immediate Start)

Kingpin Specialists LLC & Affiliates Denver , CO 80237

Posted 2 months ago

Administrative Assistant to Chief of Staff and Financial Manager for a small company. The position is a full time, salaried, W2 employee position starting IMMEDIATELY.

NOTES:

- This is NOT a remote position. Candidates must be able to work from our office in Denver, CO.

- This position does not offer major medical health insurance. Employees are eligible for supplemental insurance provided by Aflac for medical and dental after 90 days, as well as full vision with VSP.)

The position includes (but is not limited to):

  • Data entry using MS Excel spreadsheets and Google Sheets
  • Heavy use of MS and Google Suite applications
  • Basic QuickBooks Desktop
  • Filing
  • Organizing
  • Daily mail & bank deposit (post office & banks)
  • Misc. errands as needed (weekly/monthly)
  • Periodic assistance in running payroll/tax related tasks
  • Assistance in miscellaneous projects, tasks

Data entry for our daily operations requires not only detailed accuracy, but just as critical, a quick turnaround per request. Our technicians on the road will send in data to be entered into an Excel template, to be used to help determine their next course of action. As this often leads to the tech needing to meet with the customer on-site before leaving there for the day, or the owner of our company needing to put in a phone call, the data needs to be processed and sent back out as soon as possible.

This position includes some creative thinking and true teamwork to help run the inner works of the company.

The admin assistant will be able to drive to the post office to check mail daily, and make bank deposits for incoming receivables. Occasionally there may be additional errands to vendors in the Denver area, or DIA. The admin assistant will use their own reliable vehicle and log miles as applicable.

In addition to assisting in maintaining the company records, the position includes supporting the Chief of Staff and Financial Manager in maintaining the company owner's personal bookkeeping, insurances and taxes as well as miscellaneous personal responsibilities.

For both the owner's personal and company related affairs, a high level of privacy, discretion and tact are required and expected. Proprietary information about the company processes as well as the owner's personal life are shared and maintained. Every employee will sign a Non-Disclosure and Confidentiality Agreement upon hire.

Requirements

You are able to work full-time, starting at 5:00am or 5:30am, Monday - Friday.

(Shift will start at 7:00am, until fully trained.)

You must posses the following skills:

  • Excellent verbal and written communication skills
  • Skilled in using MS Office applications, mainly Excel and Word (no beginners, please)
  • Quick typist
  • Quick learner
  • Quick thinking and clear headed
  • Detail oriented - accurate, consistent, correct
  • Self-starter, but able to follow delegated tasks
  • Able to improvise on the fly
  • Thrive under deadline pressures and changes of plans
  • Dedicated to helping the company succeed and interested in learning more
  • Follow-up commitment
  • High level of discretion and attention to privacy
  • Able to work 5 days per week, sometimes varying start and end times (mostly consistent)
  • Flexible and positive attitude for unexpected changes and tasks

'Bonus Points' (not required, but very helpful):

  • QuickBooks experience
  • HR/Payroll experience
  • Bookkeeping/Accounting experience or general knowledge of bookkeeping/accounting
  • PR/Advertising experience

Benefits

We can offer you a competitive starting salary with increases based on performance and company health. After 90 days, employees are eligible to enroll in a corporate Aflac Supplemental Insurance plan, including dental and vision as well as a discounted AAA membership. We do not currently offer major medical insurance.

We are a small/medium sized company, who has been operating for 21+ years in the continental US and Canada, offering a unique and highly specialized service to the trucking industry. With a small team of dedicated, highly specialized technicians, we offer a repair service to the trucking industry, unmatched by any other vendor in the US and Canada. Our owner operated company provides a dynamic and exciting opportunity to be a part of a revolutionary service, helping keep semi-trailers safely on the road.

We cover lots of ground with relatively few employees. The Admin Assistant is part of a 3 person Office team in support of the Field team. The Office team works closely from a home office in the company owner's house near DTC. Once the Admin Assistant is able to work independently, there is some flexibility to occasionally work from home.

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Administrative Assistant & Data Entry (Immediate Start)

Kingpin Specialists LLC & Affiliates