Administrative Assistant

Job Title: Administrative Assistant

Schedule: 9/80

Location: Midland, TX

Pay: DOE

Danos Expectations:

A successful candidate will exhibit characteristics that support the following:

• Safety Awareness

• Work Ethic

• Technical Skill

• Customer Focus

• Open Communication

• Implementing Vision and Values

Job Duties:

• Responsible for all Microsoft Office Suite documentation including but not limited to: PowerPoint, Excel, Word, SAP, and Outlook

• Manages all data entry/data management, invoice/billing, office space

• Performs basic office and clerical duties such as making copies, sending and receiving faxes, distributing faxes to appropriate staff/department, and obtaining signatures on documents as needed.

• Generates/maintains complex workbooks/spreadsheets and correspondence using Microsoft Excel and Word

• Utilize SAP software for billing/invoicing and data entry

• Generates, prepares, reconciles and maintains files on invoices, shipments, and supplies.

• Coordinates equipment maintenance and repairs.

• Answers telephones, gives information to callers, takes messages, or transfers calls to appropriate individuals.

• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.

• Maintains and updates logs, records and/or files.

• Completes forms in accordance with company procedures.

• Manages and tracks required compliance records, ensuring all documentation is accurate.

• Composes, types, and proofreads reports, statistical data, or agendas.

• Owns and maintains the department calendar.

• Creates and maintains multiple spreadsheets.

• Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.

Competencies:

• Computer knowledge - Proficient utilizing MS Windows & Microsoft Office environment

• Must be able to type 60-70 WPM.

• Strong initiative and self-starter

• Demonstrated knowledge of modern office procedures, methods, and practices

• Proficiency in business communication

• Demonstrated knowledge of filing and record keeping procedures

• Ability to handle multiple tasks simultaneously

• Strong organizational skills

• Attention to detail to accurately coordinate logistics, prepare/edit reports, and respond fully to requests

• Planning, prioritization of work, and organizational skills to ensure all administrative duties are completed

• High personal credibility and ethical standards to maintain confidentiality of sensitive information

• High dependability and concern for others to ensure needs of others are met

• Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation.

• Ability to keep neat and accurate records

• Ability to read, write and speak in English.

• Must have the ability to maintain composure under pressure.

• Understanding of Importance of Safe Work Practices

Qualifications:

• Two (2) or more years oil & gas administrative experience required.

• High school diploma or GED equivalent required; Business or related degree preferred.

• Previous O&G Field/Operations experience required.

• Work with the water logistics coordinators and other teams to ensure water hauling and disposal are being managed appropriately.

• Demonstrated proficiency with Microsoft Office Suite and SAP; ability to create/manage detailed and complex reports and spreadsheets, correspondence.

• Collect and record hard copy paper data from the field into electronic systems and create and submit work orders, PO's and notifications.

• Ability to work effectively in a team environment as well as by self without direct supervision.

• Provide assistance to internal and external customers concerning invoices, data management and other audit inquiries.

• Strong Interpersonal skills - communicative, willingness to meet new people, fosters positive environment.

• Strong attention to detail and organizational skillsets required.

• Candidate must within a 35-mile radius of Midland, TX

Physical Demands:

• The company will provide reasonable accommodations to qualified individuals with disabilities.

• Utilizes multi-limb coordination and flexibility combined with control precision to perform fine motor skills including: finger manipulation, grasping, feeling, arm-hand steadiness, in order to push, pull or lift objects

• Exerting up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body

• Work involves sitting most of the time, but may involve walking or standing for brief periods of time

Work Environment:

• Environmentally controlled with no exposure to extreme changes in the weather, and limited exposure to humidity/moisture relative to atmospheric condition variations

• No exposure to dust, chemicals, gases, fumes, smoke, excessive noise and/or vibrations

• Work generally performed in an office environment

• Travel may be required for assignments, meetings and training

• Overtime work may be required

Why work for Danos?

Danos offers competitive wages, sustainable health benefits, 401K company match, and opportunities for employee development.

Sound like your ideal employer?

Apply today! Visit www.danos.com to complete a general application or to review additional openings.

Danos is an equal opportunity employer.