Administrative Assistant

Crst - Tcts Refrigerated Cedar Rapids , IA 52402

Posted 2 months ago

SUMMARY: Provide support for the Service Manager, including the maintenance system and maintenance facilities.

Implement current administrative procedures in order to serve internal and external customer base. Work with team to establish areas of improvement and contribute to team efforts towards goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Monitor, maintain, and distribute maintenance system key factor documents.

  • Create management reports within TMT or other sources

  • Fax service PM for to proper locations

  • Aid Foreman in maintaining PM forms and other required forms/documents

  • Assist Parts Manager with receiving and stocking parts as well as daily flow items as necessary

  • Prep RO's for closing

  • Order parts and services from outside vendors as necessary

  • Maintain warranty parts/cores as assigned

  • Perform other duties and tasks as assigned.

  • Must be able to use Excel / Word (MS Office)

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions related to the job.

EDUCATION and/or EXPERIENCE: High school diploma or equivalent required, prior transportation experience preferred.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in standardized situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES: Must be able to deal with a variety of personalities and diffuse a variety of situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and walk; sit; and use hands to handle, finger, or feel objects, tools, or controls. The employee is required to talk and hear.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.



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Administrative Assistant

Crst - Tcts Refrigerated