Administrative Assistant

General Job Description

Under occasional supervision, performs a variety of complex administrative, secretarial and clerical duties in order to ensure effective and efficient office operations.

Duties for this Position

• Provides assistance to department management, co-workers and the general public as required.

• Reports to immediate supervisor.

• Receives, reviews, prepares and/or submits a variety of documents such as department records, logs, inventory lists, routine reports, official documents, schedules, civil papers, etc.

• Performs general office duties, answering phones, taking messages, distributing mail, etc.

• Daily administrative support to command staff and office manager.

• Submit work orders to maintenance.

• Order Office Supplies.

• Coordinate Service Work Orders and order supplies from Ricoh.

• Be trained in the MUNIS software.

• Requisitions/Purchase Orders/Check Requests

• Prepare letters of correspondence

Position Minimum Requirements

• Associate degree in Secretarial Science, or equivalent preferred and one year of general office/clerical experience or high school diploma and three years of clerical/general office experience, or any equivalent combination of training, experience, knowledge and abilities. Must have experience with computer and office software packages.

• Must be able to pass the required pre-employment physical, polygraph exam, and background check.