Administrative Assistant Contracts & Operations

Altarum Institute Silver Spring , MD 20901

Posted 4 weeks ago

Overview

Palladian Partners, an Altarum company, is looking for an Administrative Assistant Contracts & Operations to join the Contracts Administration and Business Operations Services team. Palladian Partners, Inc. is a dynamic science and health communications firm located in Silver Spring, Maryland. Our ongoing commitment to provide exceptional strategic communications, editorial support, distinctive design, and superior service to our clients is as unwavering as our desire to enrich people's lives with quality health information.

The Administrative Assistant Contracts & Operations will report to the Director of Contracts and Operations. This position will assist the Contracts Administration team by handling administrative tasks and supporting the management of the compliance areas in which they are responsible. The Administrative Assistant Contracts & Operations must be able to work independently, as well as within a team unit, be a self-starter, proactive, and take initiative in order to ensure the Contracts Administration team is organized and operates efficiently.

Responsibilities

Contracts Support

  • Assist with receiving, reviewing for accuracy and completeness, and routing government and non-government contract related costs

  • Assist with company-wide online timesheet management

  • Conduct electronic filing and data entry tasks

  • Assist with reviewing contract budgets in consultation with the Director of Contracts

  • Assist with conducting compliance audits, research and pulling historical data

  • Draft, edit, and produce contract's correspondence for internal audiences

  • Assist with tracking contract related documents through internal approvals

  • Support projects in deadline-driven environment

  • Schedule and attend contract meetings on an as needed basis

  • Respond effectively to changing workloads and priorities

  • Willing to take on additional office support tasks, as needed.

Administrative Support

  • Arrange travel, complete expense reports for President, Palladian Partners

  • Reconcile and submit credit card receipts

  • Support the President, Palladian Partners on other administrative tasks as assigned

Qualifications

Education / Experience

  • A minimum of two (2) years office/clerical experience

  • BS/BA in Business Administration or related field, experience may be substituted for degree

  • Experience with government contracts a plus

  • Microsoft Office Suite: proficiency in Word, and Excel

  • At this time we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship

Desired Skills

  • Laser-sharp attention to detail

  • Strong written, oral and interpersonal communication skills

  • Strong organizational skills, accuracy, and attention to detail

  • Ability to support several simultaneous and ongoing tasks

  • Ability to work under pressure and successfully meet deadlines

  • Self-starter, ability to work individually or as a team

  • Ability to work cross functionally

Palladian employees are highly talented and are encouraged to think and work creatively and strive for excellence. This is a full-time, staff position located at Palladian's corporate headquarters in Silver Spring, Maryland. Palladian offers competitive pay, excellent benefits, and the satisfaction that comes from working on interesting, meaningful projects every day. Palladian's dynamic work environment emphasizes integrity, personal commitment, and teamwork. We invite you to explore exciting and rewarding career opportunities with us.

Palladian Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


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Administrative Assistant Contracts & Operations

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VIEW JOBS 3/8/2020 12:00:00 AM 2020-06-06T00:00 Overview Palladian Partners, an Altarum company, is looking for an Administrative Assistant - Contracts & Operations to join the Contracts Administration and Business Operations Services team. Palladian Partners, Inc. is a dynamic science and health communications firm located in Silver Spring, Maryland. Our ongoing commitment to provide exceptional strategic communications, editorial support, distinctive design, and superior service to our clients is as unwavering as our desire to enrich people's lives with quality health information. The Administrative Assistant - Contracts & Operations will report to the Director of Contracts and Operations. This position will assist the Contracts Administration team by handling administrative tasks and supporting the management of the compliance areas in which they are responsible. The Administrative Assistant - Contracts & Operations must be able to work independently, as well as within a team unit, be a self-starter, proactive, and take initiative in order to ensure the Contracts Administration team is organized and operates efficiently. Responsibilities Contracts Support * Assist with receiving, reviewing for accuracy and completeness, and routing government and non-government contract related costs * Assist with company-wide online timesheet management * Conduct electronic filing and data entry tasks * Assist with reviewing contract budgets in consultation with the Director of Contracts * Assist with conducting compliance audits, research and pulling historical data * Draft, edit, and produce contract's correspondence for internal audiences * Assist with tracking contract related documents through internal approvals * Support projects in deadline-driven environment * Schedule and attend contract meetings on an as needed basis * Respond effectively to changing workloads and priorities * Willing to take on additional office support tasks, as needed. Administrative Support * Arrange travel, complete expense reports for President, Palladian Partners * Reconcile and submit credit card receipts * Support the President, Palladian Partners on other administrative tasks as assigned Qualifications Education / Experience * A minimum of two (2) years office/clerical experience * BS/BA in Business Administration or related field, experience may be substituted for degree * Experience with government contracts a plus * Microsoft Office Suite: proficiency in Word, and Excel * At this time we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship Desired Skills * Laser-sharp attention to detail * Strong written, oral and interpersonal communication skills * Strong organizational skills, accuracy, and attention to detail * Ability to support several simultaneous and ongoing tasks * Ability to work under pressure and successfully meet deadlines * Self-starter, ability to work individually or as a team * Ability to work cross functionally Palladian employees are highly talented and are encouraged to think and work creatively and strive for excellence. This is a full-time, staff position located at Palladian's corporate headquarters in Silver Spring, Maryland. Palladian offers competitive pay, excellent benefits, and the satisfaction that comes from working on interesting, meaningful projects every day. Palladian's dynamic work environment emphasizes integrity, personal commitment, and teamwork. We invite you to explore exciting and rewarding career opportunities with us. Palladian Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Altarum Institute Silver Spring MD

Administrative Assistant Contracts & Operations

Altarum Institute