Palladian Partners, an Altarum company, is looking for an Administrative Assistant Contracts & Operations to join the Contracts Administration and Business Operations Services team. Palladian Partners, Inc. is a dynamic science and health communications firm located in Silver Spring, Maryland. Our ongoing commitment to provide exceptional strategic communications, editorial support, distinctive design, and superior service to our clients is as unwavering as our desire to enrich people's lives with quality health information.
The Administrative Assistant Contracts & Operations will report to the Director of Contracts and Operations. This position will assist the Contracts Administration team by handling administrative tasks and supporting the management of the compliance areas in which they are responsible. The Administrative Assistant Contracts & Operations must be able to work independently, as well as within a team unit, be a self-starter, proactive, and take initiative in order to ensure the Contracts Administration team is organized and operates efficiently.
Assist with receiving, reviewing for accuracy and completeness, and routing government and non-government contract related costs
Assist with company-wide online timesheet management
Conduct electronic filing and data entry tasks
Assist with reviewing contract budgets in consultation with the Director of Contracts
Assist with conducting compliance audits, research and pulling historical data
Draft, edit, and produce contract's correspondence for internal audiences
Assist with tracking contract related documents through internal approvals
Support projects in deadline-driven environment
Schedule and attend contract meetings on an as needed basis
Respond effectively to changing workloads and priorities
Willing to take on additional office support tasks, as needed.
Arrange travel, complete expense reports for President, Palladian Partners
Reconcile and submit credit card receipts
Support the President, Palladian Partners on other administrative tasks as assigned
Education / Experience
A minimum of two (2) years office/clerical experience
BS/BA in Business Administration or related field, experience may be substituted for degree
Experience with government contracts a plus
Microsoft Office Suite: proficiency in Word, and Excel
At this time we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship
Laser-sharp attention to detail
Strong written, oral and interpersonal communication skills
Strong organizational skills, accuracy, and attention to detail
Ability to support several simultaneous and ongoing tasks
Ability to work under pressure and successfully meet deadlines
Self-starter, ability to work individually or as a team
Ability to work cross functionally
Palladian employees are highly talented and are encouraged to think and work creatively and strive for excellence. This is a full-time, staff position located at Palladian's corporate headquarters in Silver Spring, Maryland. Palladian offers competitive pay, excellent benefits, and the satisfaction that comes from working on interesting, meaningful projects every day. Palladian's dynamic work environment emphasizes integrity, personal commitment, and teamwork. We invite you to explore exciting and rewarding career opportunities with us.
Palladian Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.