Administrative Assistant-Construction Group

About Us:

EMCOR Services New England Mechanical (NEMSI) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. We offer a complete package of facilities services, including including HVAC, mechanical and electrical construction services, engineering, design, installation, repair and maintenance.

Job Title: --Administrative Assistant-Construction Group Part-time

Job Summary: --NEMSI is looking for a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Project Managers and Assistant Project Manager to ensure the timely and accurate preparation of administrative tasks for the Construction Group. This position is in-person in our South Windsor, CT office. 8 hour days Tuesday, Wednesday and Thursday 7-3:30, 7:30-4:00 or 8-4:30

Duties will include:

1.Filing and printing as needed

2.Assist w/ project close-outs

3.Printing and organizing IOM Manuals for distribution to customers

4.Print and consolidate Project Binders for field upon start of projects

5.Obtain and enter Opportunities into Dynamics Sales System

6.Assign Job #s / PO#s as requested

7.Coordinate and distribute Weekly Construction Job List

8.Attend bi-weekly Manpower Construction Meetings and update Projection spreadsheet as needed

9.Assist in completing Stored Material Back-up for Billing purposes

10. Price Work Orders based off contract T&M rates, and research COINS Acctg system as needed for material pricing and back-up

11. Obtain pricing from Vendors on an as needed basis

12. Issue Short PO's as needed

13. Take Meeting Minutes as needed

14. Assist with equipment and material procurement requests

15. Assist in applying for Permits as needed

16. Check Requests

17. Update Warranty database and IOMM Storage folders for completed projects

18. Create Valve Tag Charts for field application

19. Other duties as assigned

Qualifications: --The successful candidate will be a team player who is detail oriented and a self-starter. Prior administrative experience required. Previous construction experience/environment preferred. Proficiency with the entire Microsoft office suite including Outlook and Teams as well as Adobe and the ability to prioritize a time sensitive workload is required. Must be organized, a self starter, have excellent communication kills, and be comfortable multi-tasking. Must be able to work well under pressure, be comfortable meeting last minute deadlines and have excellent verbal and written communication skills

We offer our employees a competitive salary and comprehensive benefits package including PTO and 401k with match, and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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