Administrative Assistant (Confidential) To The Superintendent

About the Employer

EDUCATION EXCELLENCE SINCE 1852 Auburn Union School District serves the foothill community of Auburn, located 40 miles northeast of Sacramento on the western slope of the California High Sierra. AUSD educates approximately 1,500 students in preschool through eighth grade at three TK-8 schools (Auburn Elementary, Skyridge Elementary and E.V.

Cain School) At our schools, we stand together to place each child at the heart of every decision. All students will be challenged, engaged, and obtain college and career readiness skills for a globally connected society.

Job Summary

Job Summary

This position supports the District Superintendent in a variety of administrative duties, provides assistance in the functions and responsibilities related to collective bargaining/confidential matters; coordinates activities of assigned administrative personnel; ensures compliance with activities under area of responsibility with financial, legal and administrative compliance.

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Requirements / Qualifications

Requirements / Qualifications

EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma or equivalent and three (3) years of responsible secretarial experience performing a wide variety of duties, preferably in the field of public education. Completed EdJoin Application Cover Letter Resume 3 Current Letters of Recommendation

DOJ/FBI Fingerprinting TB Test Current

EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma or equivalent and three (3) years of responsible secretarial experience performing a wide variety of duties, preferably in the field of public education. Completed EdJoin Application Cover Letter Resume 3 Current Letters of Recommendation

DOJ/FBI Fingerprinting TB Test Current

Comments and Other Information

REPRESENTATIVE DUTIES: Individual positions may not perform all of the duties listed, nor do these examples include all responsibilities of positions in this class.

Collect, compile, compute and analyze information related to negotiations'. E Perform a variety of complex and responsible clerical and administrative duties in support of the Superintendent; assure that the operations of the Superintendent's office are completed in a timely, accurate and cooperative manner. E Assist other departments, schools, public agencies, employee groups and parents with requests for assistance in areas such as budgets, policies and procedures, purchase orders, staffing and others. E Receive requests for information or complaints from parents or others; attempt to resolve issues and refer issues to the Superintendent in accordance with District policy.

E Review documentation to be presented to the Board of Education; assure appropriate signatures and paperwork accompany documents; process documents following Board approval; maintain databases of approved documents. E Coordinate the process of Board approval of items initiated through the Superintendent's office to assure timelines and deadlines are met. E Support the Superintendent with committee functions.

E Prepare and distribute minutes of committee meetings as assigned. E Provide information where judgment, knowledge and interpretation of policies and regulations are necessary. Develop presentations for use by the Superintendent, including booklets, overheads, brochures, charts and others; utilize software programs as appropriate.

E Review and check documents for completeness, accuracy and conformance with applicable rules and regulations and procedural requirements. E Receive/screen visitors and telephone calls from the public, staff and parents; exercise independent judgment in providing information or referring individuals to the appropriate staff members or Superintendent. E Transcribe a variety of materials; compose correspondence independently.

E Maintain current knowledge of pertinent laws, rules and regulations. E Perform a variety of special projects and prepare special reports as directed by the Superintendent; prepare various State and federal reports. E Operate a variety of office machines including a computer, typewriter, telephone, calculator, facsimile and tape recorder.

E Coordinate and schedule appointments, arrange meetings and make travel arrangements; attend meetings as assigned. E Perform related duties as assigned.

Comments and Other Information

REPRESENTATIVE DUTIES: Individual positions may not perform all of the duties listed, nor do these examples include all responsibilities of positions in this class.

Collect, compile, compute and analyze information related to negotiations'. E Perform a variety of complex and responsible clerical and administrative duties in support of the Superintendent; assure that the operations of the Superintendent's office are completed in a timely, accurate and cooperative manner. E Assist other departments, schools, public agencies, employee groups and parents with requests for assistance in areas such as budgets, policies and procedures, purchase orders, staffing and others. E Receive requests for information or complaints from parents or others; attempt to resolve issues and refer issues to the Superintendent in accordance with District policy.

E Review documentation to be presented to the Board of Education; assure appropriate signatures and paperwork accompany documents; process documents following Board approval; maintain databases of approved documents. E Coordinate the process of Board approval of items initiated through the Superintendent's office to assure timelines and deadlines are met. E Support the Superintendent with committee functions.

E Prepare and distribute minutes of committee meetings as assigned. E Provide information where judgment, knowledge and interpretation of policies and regulations are necessary. Develop presentations for use by the Superintendent, including booklets, overheads, brochures, charts and others; utilize software programs as appropriate.

E Review and check documents for completeness, accuracy and conformance with applicable rules and regulations and procedural requirements. E Receive/screen visitors and telephone calls from the public, staff and parents; exercise independent judgment in providing information or referring individuals to the appropriate staff members or Superintendent. E Transcribe a variety of materials; compose correspondence independently.

E Maintain current knowledge of pertinent laws, rules and regulations. E Perform a variety of special projects and prepare special reports as directed by the Superintendent; prepare various State and federal reports. E Operate a variety of office machines including a computer, typewriter, telephone, calculator, facsimile and tape recorder.

E Coordinate and schedule appointments, arrange meetings and make travel arrangements; attend meetings as assigned. E Perform related duties as assigned.

Links Related To This Job

• Auburn Union Elementary School District

• View Other Job Desc. / Ess. Elem.

CalPERS Links

Not all postings qualify for CalPERS. Informational Only.

• CalPERS Retirement Benefits

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