Administrative Assistant

Job ID Number

R2635

Employment Type

Full time

Worksite Flexibility

Onsite

Job Summary

We are looking for a motivated Administrative Assistant ready to take us to the next level! If you have 3+ years of leasing experience and experience providing high-level administrative support by conducting research, preparing reports, handling information requests, and are looking for your next career move, apply now.

Job Description

We are looking for an Administrative Assistant with 3+ years of leasing experience and responsible for providing high-level administrative support by conducting research, preparing reports, handling information requests. This position will be full-time and onsite.

What You'll Do

• Provide high-level administrative support by conducting research, preparing reports, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, tracking tasks, agenda preparation, and scheduling meetings

• Tower Leases/licenses/use agreements related to space for equipment located on radio towers

• Ground leases for DMS towers

• Memorandums of Understanding or Tower Use Agreements (TUA) with state or local entities

• Assignments and Assumption

• Provide support to the Contract Manager and Leasing Manager for managing documents and recording information to a SharePoint filing systems

• Ensuring all statutes and rules are followed for the management of leases

What You'll Need

Required:

• 1 year of experience providing high-level administrative support by conducting research, preparing reports and handling information requests

• 1 year of experience performing clerical functions and preparing correspondence

• 1 year of experience receiving visitors, arranging conference calls and tracking tasks

• 1 year of experience with agenda preparation and scheduling meetings

• 1 year of experience with Adobe

• 3 years of experience in leasing

• Ability to speak and understand English

• Experience in researching legal documents, collecting and summarizing historical information, and preparing documents.

• Be able to pass a State of Florida criminal background screening

• Be knowledgeable about how to maintain accurate records and files

• Be knowledgeable about the State of Florida government business practices

• Possess excellent verbal and written communication skills

• Understand how to maintain confidentiality of records in accordance with Chapter 119, F.S., and Department policy

Preferred:

• Experience with DocuSign

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111.

Equal Employment Opportunity Policy Statement

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.