Administrative Assistant

Clear Channel Outdoor San Antonio , TX 78245

Posted 2 weeks ago

Current employees and contingent workers click here to apply and search by the Job Posting Title.

Clear Channel Outdoor

Job Summary:

The Administrative Assistant is responsible for providing exceptional administrative and human resources support to senior leaders. This role provides virtual support to the senior team and serves as a backup to other Executive Assistants.

Job Responsibilities:

  • Completes a broad variety of administrative tasks for the Executive team including, but not limited to managing an active calendar of appointments, conference calls, online meetings, managing & organizing meetings, composing and preparing correspondence that may be confidential at times, creating PowerPoint presentations, Excel workbooks, letters in Word and internal communications (e.g., new hire announcements).

  • Arranges travel via the Concur tool and travel coordinators; tracks executive travel and takes proactive measures when travel interruptions arise, or itinerary changes are required. Anticipates the needs of the executives when they are out of office and provides up-to-date check-ins and daily itineraries.

  • Completes expense reports; organizes receipts and ensures prompt submission without exceptions. Reviews expense reports of executives' team members and approves with direction.

  • Schedules meetings; arranges for conference rooms; provides access for visitors to secure buildings via online tools. Coordinates with onsite administrative staff as required.

  • Plans, coordinates, and ensures the executives' schedule is followed and respected. Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Makes appropriate changes to the executives' schedule as conflicts arise.

  • Assists in coordinating the agenda and minutes of meetings, off-sites and staff meetings; ensures space is reserved, catering is ordered, supplies are delivered, and technology is set up and ready.

  • Acts as executives' delegate in Workday; handles transactions while maintaining confidentiality, assists in the recruiting process and liaises with MyHR and IT as needed to ensure smooth onboarding of new hires. Coordinates with Office Administrator for space needs and supplies.

  • Reviews and processes invoices.

  • Other duties and projects as assigned.

Job Qualifications:

Education and Certifications

  • Bachelor's degree or an equivalent combination of relevant education/training and applicable job experience.

Work Experience

  • A minimum of 5 years of experience supporting C-Level Executives/Senior Management.

  • Demonstrated proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

  • Experience with Workday preferred.


  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.

  • Emotional maturity and confidence.

  • Ability to work effectively independently and work with a sense of urgency to accomplish results.

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

  • Forward-looking thinker who actively seeks opportunities and proposes solutions.

  • Demonstrated passion for excellence and developing high level of trust with C-Level executives.

  • Must maintain a positive and upbeat attitude even when faced with challenges.

  • Able and willing to work flexible hours to support executive travel.


  • Functional/Technical Skills
  • Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
  • Agility
  • Thriving in volatile, uncertain, complex, and ambiguous environments by anticipating and responding to changes with swift, focused, and flexible actions.
  • Planning and Organizing
  • Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively.
  • Team Leadership
  • Assuming a leadership role in helping others achieve excellent results.
  • Achievement Orientation
  • Focusing efforts on meeting challenges and achieving high quality results consistent with the organization's goals.
  • Communicating Effectively
  • Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

  • Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands

  • Employee must have the ability to see written documents, computer screens and to adjust focus

  • This job is performed in a temperature-controlled office environment

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

Role will be based at the Clear Channel Outdoor Corporate office in San Antonio, TX and supports executives and Executive Assistants in NY and other locations.

Some overnight travel may be required (5%)


San Antonio, TX: 4830 North Loop 1604 West, Suite 111, 78249

Position Type


The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.

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Administrative Assistant

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