Administrative Assistant

Description

A 4% Cost of Living Increase is scheduled for 07/01/2024.

Join us in serving our community withPRIDEas an Administrative Assistantwith the City of Laguna Beach Police Department! This position serves as the central hub for all departmental activities within the Police Department, playing a crucial role in ensuring seamless coordination, effective communication, and efficient operations that contribute to the overall success of the department and the City as a whole. This is a great opportunity to make a significant impact in a small organization. If you have a knack for creating efficient processes, coupled with proficiency in Excel, Outlook, and other tools, we invite you to apply!

You'll begreatat:

• Being flexible and able to pivot from one duty to another as priorities change daily.

• Multitasking with confidence and handling a wide range of work responsibilities.

• Effective communication and customer service skills.

• Pivoting seamlessly between tasks and navigating interruptions.

• Execute daily tasks with tact and confidentiality.

• Making connections and serving your community with passion and professionalism.

• Experience in Canva, InDesign or other graphic design experience is highly desirable.

Examples of Duties

What you'll do:

• Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.

• Work directly with and support the Police Captains.

• Offer complex administrative support to command staff.

• Process, manage, and track a variety of correspondence.

• Maintain department files in an organized and easily accessible manner.

• Handle payroll processing and manage all department invoices.

• Reconcile department credit card transactions.

ThenormaldutiesforthispositioncanbefoundinthejobdescriptionforAdministrativeAssistant.Theyarenottobeconstrued as exclusive or all-inclusive. Other duties may be required and assigned.

Qualifications

Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:

Education:Graduationfromhighschoolorequivalentisrequired,preferablysupplementedbycoursesortraininginareas of specialization.

Experience: At least 5 full-time years of increasingly responsible administrative or secretarial support experience.

License/CertificateRequirements:Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required.

Supplemental Information

This recruitment may be used to fill other vacancies for Administrative Assistant positions. There is currently a vacancy in the Police Department.

Application/Selection Process: This recruitment will be used to establish an Eligibility List and may be used to fill vacancies within departments across the City. All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis with a first review on April 1, 2024.Candidates will be notified via email of next steps with advanced notice. Applications will be screened carefully, and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City.

A candidate selected for this position must successfully complete a background security investigation, polygraph examination, and pre-employment medical examination including a drug test.

Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, alternative work schedules, wellness programs and more! The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.

The Department:The Police Department is organized into two divisions and provides general law enforcement services, including animal control and oversight and management of our local animal shelter. There are 104 full-time positions, of which 58 of the positions are sworn personnel. The department augments its services with the assistance of Reserve Police Officers, Community Volunteers, Animal Shelter Volunteers, Police Explorers, Police Cadets, and Traffic Control Aides.