Administrative Assistant

APPLICATIONS ACCEPTED FROM: ALL PERSON INTERESTED

Posting Number: 34954

Division: Disease Prevention & Control

Section: Bureau of HIV/STD & Viral Hepatitis Prevention

Reporting Location: 8000 N. Stadium

Workdays & Hours:  Monday - Friday, 8am-5pm *

• Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Houston Health Department (HHD) seeks an Administrative Assistant to provide administrative and clerical support for the Disease Prevention & Control. This position requires a skilled individual with exceptional organizational skills, strong ability to prioritize tasks and duties, critical thinking skills with the ability to multi-task, excellent written and oral communication skills, great interpersonal skills with the ability to interface and work with all facets of the organization.

Also, proven experience with Microsoft Office products, excel, etc. Job duties and responsibility of this position include the following:

DESCRIPTION OF DUTIES 

1.Schedules and organizes complex activities such as plan meetings, organize and schedule appointments, prepare paperwork for local and out-of-town travel, and assists with taking detailed meeting minutes.

2.Answer HIV hotline, take incoming, and make outbound calls on behalf of the bureau, Sort and distributes mail, draft written responses via email and respond by email when necessary.

3.Works independently and within a team on special and ongoing projects. Provide ongoing administrative support with cell phone ordering, IT request and set-up, securing meeting spaces, keep RICOH copiers in good working order, order bureau office supplies, and assist with scheduling job interviews when directed.

4.Other duties will include assisting with the onboarding of new staff, track/inventory supplies, and updating work order requests.

5.This dynamic individual will be well versed with creating/updating excel spreadsheets, organized and able to make good judgement with their decision making. Stay abreast of updated departmental policies that directly impact HIV/STI program operations, etc.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.   MINIMUM EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS

One year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS

None.Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

SELECTION/SKILLS TESTS REQUIRED

Application review and/or interview.  However, the Department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION   Yes          

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 17

SALARY INFORMATION   GRANT FUND

Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4885.

If you need special services or accommodations, call (832-393-4885). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.