Administrative Assistant

APPLICATIONS ACCEPTED FROM:   DIVISION ONLY

PN:  34192

Division:  Human Services

Section:  WIC

Reporting Location:  WIC Administration

Workdays & Hours:  MONDAY - Friday 8:00 AM-5:00 PM  (Some Saturdays)*

• Subject to Change

DESCRIPTION OF DUTIES

Houston Health seeks a highly organized and detail oriented individual who has the ability to perform professional administrative functions related to the development and implementation of policies and procedures. The responsibilities for this position are as follow:

ESSENTIAL FUNCTIONS INCLUDE:

1. Interpret and implement basic rules, regulations, policies and procedures in day-to-day WIC administrative departmental operations.

2. Gather & reconcile report data for accuracy, content and format on a weekly/monthly basis to present to management.  

3. Prepare periodic and special WIC reports; compile information and maintain department reference information.

4. Explore food delivery inventory problems/potential problems by means of written and verbal communications; prepare findings and recommend solutions.

5.Organize food delivery inventory, cataloging, retention, and retrieval of department documents.

6.Assist in the coordination of staff services, including job postings, coordination interviews and submitting hiring requests; temp requests; purchasing; city vehicle fleet management and office management; supplies and materials inventory management; travel and mileage requests

7. Maintain confidentiality, electronic and hard copy employee documentation

8. Act as liaison between HHD business management and the WIC Bureau

9.Perform other administrative functions as assigned such as but not limited to asset tracking, public information requests, archiving documents, serve in special projects, procurement processes.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.   EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

One (1) year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.  

• WIC Experience Bilingual (English/Spanish) reading

• Writing and speaking preferred

• Willingness to work weekends and evenings

SELECTION/SKILLS TESTS REQUIRED

Application review and/or interview.  However, the Department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION   Yes          

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 17

SALARY INFORMATION 

GRANT FUND POSITION

Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4888.

If you need special services or accommodations, call (832-393-4888). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.