Administrative Assistant

Administrative Assistant

Citrin Cooperman is one of the largest accounting and consulting firm in the United States, and 4th among mid-Atlantic firms, with over 2,400 employees in 21 U.S. and International offices. This year, we were rated one of the Top 50 Best Companies to work for according to Vault.com. We are always looking for new team members who bring a fresh perspective, technical expertise, and a passion for solving problems. At Citrin Cooperman, we offer you the flexibility to take your career to the next level and still allow you to focus on what matters to you!

We are looking for an Administrative Assistant to join our Braintree, MA office. Our firm provides excellent compensation, benefits, wellness initiatives, and a strong career path for high performing professionals.

NOTE: This is an in-office role which could lead to a hybrid opportunity after training.

Responsibilities:

• Providing administrative support such as electronic filing, copying, faxing, answering phone calls, typing, word processing, and proofreading to staff and partners

• STAR Practice Management database maintenance and project assistance

• Assist with new client intake (MS Dynamics)

• Management of engagement letter preparation, delivery, and filing

• Billing & accounts receivable support

• Part-time reception coverage

• Greet visitors and vendors

• Meeting preparation & clean-up: food ordering if/when applicable

• Order office meals/snacks and service (2) kitchens

• Order office supplies

• Calendar management: assist with appointment setting, communicate Partner/Director whereabouts, set-up for meetings, organize presentations & corresponding materials

• Provide reports and presentations based on given or requested data via: PowerPoint, Excel, billing program, etc.

• Package returns and confirm address for delivery, tracking and certified mailings

• Electronic delivery when applicable (secure send via ShareFile)

• Print & bind Financial Statements

• Preparing expense accounts and other reports

• New hire onboarding preparation and assistance

• Event planning and preparation assistance

• Miscellaneous other tasks as assigned

Qualifications:

• Bachelor's degree preferred

• 3-4 years in an administrative capacity with accounting or professional service firm experience preferred

• Excellent phone manner with a customer service attitude

• Strong spelling, grammar, and math skills

• Strong verbal and communication skills

• Advanced proficiency with all Microsoft applications (especially Excel)

• Confident and proficient with computer skills and learning new softwares

• Ability to handle driven deadlines and work in a high paced demanding environment

• Strong attention to detail with precise follow-through

• Must be able to work independently

• Basic understanding of accounting and/or its environment is a plus.

• Flexibility to work additional hours for Busy Season (January- April)

What we offer:

• Competitive Base Salary

• Medical, Dental, and Vision Insurance, with the ability to defray the employee contribution by engaging in our wellness initiatives

• Employer contribution to Life Insurance, and 401(k) plan

• Generous Paid Time off

• Customized learning and development opportunities and continuing professional education both in-house and virtually

• Hybrid, flex, and remote work opportunities available

• Ability to work in a growing, dynamic, employee-centric firm that values your unique contribution

About Citrin Cooperman

Citrin Cooperman is one of the nation's largest professional services firms. Citrin Cooperman & Company, LLP, a licensed independent CPA firm that provides attest services and Citrin Cooperman Advisors LLC which provides business advisory and non-attest services, operate as an alternative practice structure in accordance with the AICPA's Code of Professional Conduct and applicable laws, regulations, and professional standards. Clients are in all business sectors and leverage a complete menu of service offerings. The entities include more than 200 partners and over 1500 employees across the U.S.

This will further cement our mission to be the go-to regional and national professional services firm of choice that middle-market clients can depend on for the core assurance, tax, and strategic business consulting and advisory services that will bring value, enhancing their business and personal aspirations.

For more information, please visit citrincooperman.com and be sure to follow us on LinkedIn, Twitter, Facebook, Instagram, and YouTube.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.