Administrative Assistant

Citizens Financial Group, Inc. Albany , NY 12201

Posted 1 week ago

Apply

This Job is not relevant Tell us why

Description

To provide advanced administrative support that may include a variety of administrative and clerical duties. The administrative support can be of a non-routine nature.

May perform ongoing maintenance to various data bases and generate reports. Prepares, reviews, and composes correspondence, routine forms, travel expenses and payment requests. Coordinates internal and external meetings and conference calls.

Answer telephones, fax, overnight shipments and department mail and maintain department supplies. Coordinates domestic and international travel arrangements and logistics. Assist in arranging large colleague meetings or events.

This role may require incumbent to manage multiple projects and work in a team environment. Other administrative duties as assigned.

Qualifications

Required Skills/Experience:

Proficient

MS PowerPoint, MS Excel and MS Word

Good written, verbal and communication skills

Ability to multi-task

Excellent customer service skills

High School or Equivalent (GED) required, Associates Degree preferred
1 3 years, Administrative Experience

Hours & Work Schedule

Hours per Week: 40

Work Schedule: 8:00 am

4:30 pm

Why Work for Us

At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities. When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth.

Equal Employment Opportunity

It is the policy of Citizens Bank to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

Equal Employment and Opportunity Employer/Disabled/Veteran

Citizens Bank is a brand name of Citizens Bank, N.A. and each of its respective subsidiaries.

Show Full Description

See how you match
to the job

Upload my resume

Download the
LiveCareer app and find
your dream job anywhere

Similar Jobs

View All

Want to see jobs matched to your resume?
Upload One Now!

Administrative Assistant

Maximus, Inc.

Posted 3 days ago

VIEW JOBS Since 1975, MAXIMUS has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. MAXIMUS delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, MAXIMUS is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com. Job Description Summary The Administrative Assistant is responsible for providing administrative support to several management levels. The Administrative Assistant will also perform back-up Receptionist job responsibilities, as required.• Prepare weekly internal reports • Attend meetings and take minutes • Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality• Serve as a back up to support reception, as needed• Assist in on boarding process of new hires • Manage inventory and supply orders for leadership team• Type/generate letters and other documents, as necessary• Maintain records management, filing, retention, and/or labeling• Maintain confidentiality and security of all relevant information• Arrange meetings as required• Work schedule as established by supervisor to accommodate business hours• Assist supervisor and leadership team with special projects and tasks on an as needed basis• Perform accurately all data entry functions• Assist internal and external customers in problem resolution, as needed• Maintain updated knowledge of MAXIMUS-run programs• Provide excellent customer service• Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally• Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submitting tickets for resolution of inaccuracies, as required• Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale• Responsible for adhering to established safety standards• Must be able to remain in a stationary position for an extended period of time• Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds • Work is constantly performed in an office environment• Perform all other duties as assigned by managementEducation Required: • High school diploma or GED required• Bachelor's degree preferredBackground & Experience Required: • 2 years of experience • Ability to operate in a fast-paced environment and handle multiple activities and meeting all deadlines• Must possess excellent written and verbal communication• Must possess a high level of business acumen• Must possess leadership skills and a high degree of initiative• Administrative support experience preferred Essential Duties and Responsibilities: - Prepare weekly internal reports. - Perform accurately all data entry functions. - Arrange meetings as required. - Attend meetings and take minutes. - Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality. - Assist in on boarding process of new hires. - Maintain records management, filing, retention, and/or labeling. - Type/generate letters and other documents, as necessary. - Maintain confidentiality and security of all relevant information. - Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders. Serve as a back up to support reception, as needed. - Assist internal and external customers in problem resolution, as needed. - Provide excellent customer service. - Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally. - Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required. - Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale. Minimum Requirements: - High School diploma with 2-4 years of experience. - Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted - practice. - Communicates more complex information, using job experience to anticipate and proactively address related questions. - May have additional training or education in area of specialization. EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We're proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. MAXIMUS is an Affirmative Action/Equal Opportunity Employer. MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Administrative Assistant

Clearesult, Inc.

Posted 2 weeks ago

VIEW JOBS Click the Apply link to create your Job Application Job Description Summary The Administrative Assistant will serve a key role in facilitating the flow of information between CLEAResult staff, clients, customers, and contractors. The Administrative Assistant is responsible for multiple tasks associated with administrative support for multiple NYSERDA Programs supported by CLEAResult. Job Description * Provide administrative and data entry support to participating contractors who need information or assistance on Program policies, rules, and procedures. * Review and approve participation and incentive applications for projects to be completed under the Program to ensure that they are comprehensive and accurate. * Review and approve contractor invoices to be paid under the program. * Assist with processing program incentive claims, verify incentive eligibility and project status, and maintain electronic records of all Program projects. * Assist contractors in resolving issues related to submitted applications and/or data input; referring issues to Program Management for appropriate action. * Handle customer and contractor inquiries and complaints efficiently and professionally. * Update and maintain contractor contact records and other data in Program's database. * Provide program support for customers, clients, and contractors. * Other tasks as assigned. * Preferred qualifications: * 6 months of administrative and/or customer service experience * Experience with data tracking systems * Intermediate to advanced proficiency in the following software applications * Microsoft Office (2007 and 2010), specifically * Excel * Word * Outlook * Highly organized with close attention to detail * Willing and eager learner * Comfortable working in fast-paced environment * Strong written and verbal communication * Experience troubleshooting problems, finding and implementing solutions Additional Job Description Equal Opportunity Employer As an Equal Opportunity Employer, we are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, national origin, marital status, age, disability, protected veteran status, sexual orientation or any other protected status. The above job description and job requirements are not intended to be all inclusive. CLEAResult retains the right to make changes or adjustment to job descriptions and/or job requirements at any time without notice. © Copyright 2013 CLEAResult. All rights reserved.

Administrative Assistant

Time Warner Cable

Posted 1 month ago

VIEW JOBS Posting Job Description Spectrum Networks is looking for enthusiastic, talented and driven individuals to join the best and brightest in gathering, producing and delivering stories that make a difference within a 24-hour breaking news environment! Our commitment is to engage viewers with relevant, timely news that's important to the local communities we serve. Who we are: Spectrum Networks is a series of 27 hyper-local news and 9 regional sports networks owned and operated by Charter Communications, Inc. Spectrum Networks seeks to provide the most essential local news and information, cultivating relevant and thoughtful conversations that foster informed and engaged communities. The Environment: Spectrum News is a 24-hour breaking news network which requires employees who are flexible and available to work various shift, including early morning, late evenings, weekends and holidays. Being on our team means … You're ready to inspire and be inspired! You're passionate, creative and highly technical, driven to flourish in a competitive, fast-paced environment. You're fiercely accurate, with a desire to leverage your knowledge, skills and abilities to share news stories to viewers in our local communities. You're nimble, having the ability to pivot in an ever-changing workflow. You are a team player with a positive attitude and strong interpersonal skills. You have the ability to multi-task, meet tight deadlines and remain calm under pressure. What we're looking for: The Administrative Assistant is responsible for providing moderately complex administrative and clerical support to management. Manages schedules, appointments, travel, meetings, conference calls, etc. May coordinate interdepartmental activities in the absence of the assigned manager to support the smooth operation of the system or department. MAJOR DUTIES AND RESPONSIBILITIES * Actively and consistently support all efforts to simplify and enhance the customer experience * Provides moderately complex administrative and clerical support * Prepares, maintains, and processes confidential information and correspondence including memos, reports and proposals with high degree of accuracy and timeliness * Copies and distributes correspondence appropriately * Maintains accurate files and records * Produces moderately complex reports, graph and charts * Coordinates travel arrangements for management * Prepares and coordinates on/off site meetings and events including hotel arrangements, catering, audio/visual needs, etc * Operates office equipment including fax and copy machine; troubleshoot for minor repair and maintenance * Maintains calendar and appointment scheduling for assigned management * Sorts and distribute incoming mail * May executes special or continuous research and moderately complex data analysis * Performs liaison function when appropriate * Performs other duties as requested by supervisor Qualifications: Skills / Abilities and Knowledge * Ability to lift up to 25 lbs * Ability to maintain confidentiality of information * Ability to prioritize and organize effectively * Ability to reach with hands and arms, to bend, to talk and hear, and to read and use a computer * Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner * Ability to type with speed and accuracy * Ability to use 10-key adding machine * Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.) * Ability to use, handle, and manipulate objects such as paper, pencils, keyboards, and mouse * Ability to work while seated for prolonged periods of time * Knowledge and ability to use the following office equipment computer, telephone, copier, fax, calculator, and stapler * Knowledge of basic mathematics * Knowledge of general office procedures * Knowledge of assigned business unit's policies and practices Education & Experience: * High School Diploma or equivalent * College course work in Business or related field or equivalent work experience desired * 3+ years of Administrative/Secretarial work Our Culture: Every employee is an influencer and culture keeper. We expect respectful communication (despite pressure), openness to feedback, an eagerness to learn, and an overall positive attitude! Roles may require the following: * Overtime may be required to meet deadlines * Varying schedule due to, breaking news and/or daily news coverage requirements * Provide 24x7, 365 days per year, on-call support. May entail phone or physical presence at the facility for equipment failure or other disasters. This includes, but is not limited to equipment and power failures, loss of contracted services, storms or severe weather, and schedule conflicts * Participation in an established on-call rotation

Apply