Administrative Assistant

Description

Job Posting: Administrative Assistant, Scholarships

Location:Portland, OR

Hybrid Eligibility: This position will have the opportunity to work remotely up to two days per week when doing so aligns with the responsibilities of the position.

Hiring Range: $23.58 to $26.73 per hour, depending on experience.

($45,981 to $52,123 when annualized based on a 37.5 hour workweek)

Position Type: Full-Time, Non-Exempt

Application Deadline: 11/14/202
4

About Us:

Oregon Community Foundation (OCF) was founded in 1973 with a big mission: to improve the lives of all Oregonians through the power of philanthropy. In partnership with donors and volunteers, OCF works to strengthen communities in every county in Oregon through research, grantmaking, and scholarships. OCF is one of the largest community foundations in the country with over $3 billion in assets under management. In 2023, OCF distributed more than $200 million in grants and scholarships.

OCF is an Equal Opportunity Employer with five offices throughout Oregon in Bend, Eugene, Medford, Portland, and Salem. Our cultural values include effective communication, respect, accountability, innovation, proactivity, and equity.

Come join our team. To learn more, please visit oregoncf.org.

About You:

• Detail-focused: You are methodical, motivated by the accuracy of minute details and the timely completion of complex tasks.
• Organized: You are organized, efficient, with strong project management skills. You're able to shift priorities, manage several projects concurrently, and meet deadlines.
• Tech-Savvy: You are talented with software from CRM databases to Excel and other Microsoft office products.
• Customer Focused: You have a customer service focus, providing courteous and competent service that promotes trust and confidence.
• Communicator: You are able to convey information clearly, effectively, and engagingly in writing and verbally.
• Culturally Agile: You work effectively with diverse people, teams, and communities, valuing the contributions each brings to the work.
• Collaborative: You excel at working together with colleagues to advance common objectives

Job Summary and Responsibilities:

As a member of the Community Engagement and Equity Department, the Administrative Assistant for Scholarships provides support and coordinates processes and workflows for the foundation's $14 million scholarship program. Duties include, but are not limited to, processing scholarship applications and correspondence, maintaining student and advisory committee records, and providing logistical and administrative support to the scholarships team.

Scholarship Administration (95%)

• Process scholarship applications; review and process scholarship invoices and refunds; maintain records for students, committees, and donors. Review scholarship applications and student renewal paperwork.
• Assist with the creation and production of reports using the CRM database, Excel, Word, and Adobe for various constituents.
• Perform administrative tasks with external state agency partner, the Office of Student Access and Completion (OSAC).
• Provide logistical support, answer questions, and prepare and assemble information for committee meetings.
• Answer inquiries from a broad range of stakeholders.
• Provide technical assistance to users and logistical assistance for travel, meetings, activities, and events.
• Assist in developing and maintaining printed, electronic, and web program material.
• Coordinate regular data reviews and cleanup processes to maintain data integrity.
• Offer suggestions to improve efficiency and effectiveness of processes.
• Provide backup for other related positions, including participating in a team of individuals providing front desk coverage.

Marginal or Non-Essential Job Duties (5%)

• Participate in statewide efforts to advance OCF and department priorities as appropriate

Qualifications:

Education and Experience:

• Three years' administrative office experience, good knowledge of administrative and clerical procedures.
• Experience and skill working with Salesforce or a similar CRM database, data reporting, and data integration.
• Associate degree in a related field or equivalent experience in lieu of degree.
• Work or volunteer experience in the nonprofit sector preferred.
• Previous experience or interest in financial aid, scholarships, foundations, educational institutions, or related area is preferred.

Travel (1%):

• Travel may be required 2-3 times annually for specific meetings and events within the state of Oregon.

Working Conditions & Safety:

• Comfortable office environment.
• Physical effort includes carrying, keying/typing for several hours at a time, and the ability to sit or stand for several hours at a time. Occasional lifting of up to 60 lbs.

Hybrid Policy:

OCF supports a hybrid work environment. This position will have the opportunity to work remotely up to two days per week when doing so aligns with the responsibilities of the position. During the initial training period, this position may work more frequently in the office.

Compensation and Benefits:

• Hiring Range: $23.58 to $26.73 per hour, depending on experience.

($45,981 to $52,123 when annualized based on a 37.5 hour workweek)

• Salary offers are determined in conjunction with an internal pay equity assessment. This initial hiring range reflects our starting offer based on your skills and experience. It's important to note that this is just the beginning; our overall salary structure offers additional opportunities for growth and advancement based on performance and development within the role, as well as resources available.
• This is a full-time, non-exempt position.
• Benefits include paid time off, medical, dental, vision, 401k, disability and life insurance, employee assistance plan, volunteer leave, and professional development opportunities.

Encouragement to Apply:

Studies show that women and people of color are less likely to apply for jobs unless they believe they meet all the qualifications. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We encourage you to think broadly about your background and qualifications and apply.

How to Apply:

OCF is an Equal Opportunity Employer. Submit a cover letter and resume online at oregoncf.org/about/careers.

For the full job description, please visit OCF - Administrative Assistant, Scholarships

Salary23.58 - 26.73 Hour

Listing Type

Jobs

Categories

Clerical/Administrative | Nonprofit

Position Type

Full Time

Employer Type

Direct Employer

Salary Min

23.58

Salary Max

26.73

Salary Type

/hr.