Administrative Assistant

Provides a wide range of administrative activities for the Chief Executive Officer, Human Resources Director, and other senior managers.

Duties include, but are not limited to, answering telephones, greeting guests, assisting customers and employees with problems or requests, responding to incoming and outgoing correspondence, and following-up on commitments to ensure deadlines are met.

Responsible for organizing and prioritizing duties to effectively assist the Executive Management team.

Organizes, assembles, verifies, and processes various monthly reports, correspondence, and written communication of a technical and confidential nature.

Creates, composes, and edits technical and/or administrative documentation and correspondence.

Assembles reports and information for monthly Advisory Board of Directors meetings; facilitates meeting setup, attends meetings, and records Board proceedings.

Duties include setup of audio/visual/media devices.

Schedules appointments and meetings, plans events and activities, and makes travel arrangements as necessary.

Responds to tenant requests and communication and takes responsibility for ensuring requests are resolved or escalated.

Advises Executive Management of any problems with assignments, procedures, deadlines, or other issues as appropriate.

Assists in administrative problem-solving, program/project planning, development, and execution of stated goals and objectives.

Assists others in the department or facility as needed and/or directed.

Other miscellaneous duties as assigned.