Administrative Assistant

Celerion is committed to swift, exceptional clinical research through translational medicine. Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster.

The primary role of the Administrative Assistant is to provide support to management and provide service to clients and staff.

Essential Functions

• Assist Site Director in providing daily administrative support.
• Act as Receptionist for site. Greet and welcome study participants and visitors to the site and direct them appropriately.
• Answer main phone line and direct calls as appropriate.
• Assist in copying, routing, and other tasks as assigned
• Type, format and proof letters, reports, memos for clinic management staff. Other basic clerical duties as needed.
• Copy assignments from all divisions
• Arrange and order lunches for clients and staff meetings when necessary
• Prepare expense reports for Site Director; assist with paying bills when needed.
• Maintain corporate credit card, when needed
• Coordinate and prepare for client visits as needed (order food, prep and clean-up rooms, serve refreshments, etc.)
• Prepare agendas and take minutes at site, operational and client meetings as necessary
• Coordinate mail services including incoming mail deliver/outgoing mail and parcel shipping as needed
• Additional duties as deemed necessary by the Site Director
• May assist with procurement duties: keeping inventory, itemizing received goods, placing orders, creating purchase orders, reviewing invoices, ordering name plates and business cards, and office supplies.
• Monitor supply levels for copiers
• May run additional errands
• May assist with computer help desk requests

Knowledge/Skills/Education/Licenses

• High School Diploma or GED and minimum of 3-5 years experience related to secretarial position or Bachelor's Degree
• Post high school education in a related field preferred
• Typing speed 65-75 words per minute
• Ability to handle multiple priorities and regular interruptions
• Excellent oral and written communication skills
• Proficiency in MS Word, Excel, PowerPoint
• Ability to work independently under minimal supervision

Celerion Values: Integrity Trust Teamwork Respect

Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.