Administrative Assistant - Santa Ana, CA

Cascade Drilling Santa Ana , CA 92701

Posted 1 week ago

Come join an amazing team of close to 1,100 employees dedicated to providing Excellence on Every Level!

POSITION DESCRIPTION

The Administrative Assistant provides support to the Office and Operations Manager with minimal supervision. They will support the company mission, policies, procedures, and exhibit a commitment to excellence and collaboration. This person must be able to prioritize, handle sensitive information with confidentially and meet deadlines. A successful Admin will be innovative, committed, use independent judgment to organize a diversified workload.

ESSENTIAL FUNCTIONS

The Administrative Assistant will be assigned specific functions from the general list below but should be cross-trained to perform all listed duties.

  • Answer/Direct phone calls; take messages to assist Managers

  • Create, enter, record purchase orders for business unit

  • Maintain all Job Files; create folder; file permits, Daily Work Reports, and POs

  • Request Certificates of Insurance of Liability and Bonds for the business unit

  • Business Licenses complete application and renewals for Business Unit

  • Overall processing of invoices for payment. Maintain client files and send completed AR to Corporate.

  • Complete Well Completion Reports after each job is completed

  • Work with accounting to clear unapproved invoices and purchase orders for month end closing.

  • Maintain/Updating job files and employee certificates in SharePoint

  • Maintain UPS/FedEx Accounts and ship packages

  • Process manual and/or COD checks when needed.

  • Complete all other duties and projects as assigned.

JOB REQUIREMENTS AND QUALIFICATIONS

  • High School Diploma, preferred Associates Degree

  • At least three years office experience or combination of post High School Education and experience. Excellent verbal and written skills.

  • Must be proficient in MS word, Excel, PowerPoint and ability to learn other programs and software used by the company and ability to access and use data base

  • Ability to work independently and with a team, keeping confidentiality. Ability to work overtime if needed.

Cascade is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (425) 527-9700.

Who is Cascade?

From our roots as a Northwest regional drilling company, we have grown into a national, full-service environmental services company offering innovative solutions to our customers. We believe in excellence at every level and that includes hiring employees who are the best at what they do. We firmly believe our employees are the most critical component of our long-term success. At Cascade, we provide a career, not just a job.

What does Cascade offer?

  • Comprehensive training and flexible career paths

  • Encouragement to pursue new roles nationwide, explore a variety of projects, and work with mentors and experts who help shape the industry

  • Comprehensive Medical/Prescription Drug/Dental/Vision

  • 401(k) Retirement Savings Plan with Company Match

  • Company-paid Basic Life Insurance / Short- and Long-Term Disability

  • Health Reimbursement Account and Flexible Spending Account

  • Sick Leave / Holiday / Vacation Pay

  • License Bonuses / Tuition Reimbursement

  • Charitable Donation Match

We are proud to provide a full range of benefits programs that help our employees and their families plan for today and their future. The benefits we offer are competitive and allow flexibility and choice to meet the individual needs of our employees and their families.

Who are you?

  • Hard-working, talented, and career-minded

  • Challenge-seeking

  • Strong desire to contribute to a stable, diverse organization

  • Work hard, play hard mindset

  • Open to continued learning and development

  • Collaborative, team player

  • Customer service minded

???????To learn more about our exciting career opportunities at Cascade, check out our Careers site at


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Administrative Assistant Santa Ana CA

Cascade Drilling LP

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VIEW JOBS 3/9/2019 12:00:00 AM 2019-06-07T00:00 Come join an amazing team of close to 1,100 employees dedicated to providing Excellence on Every Level! POSITION DESCRIPTION The Administrative Assistant provides support to the Office and Operations Manager with minimal supervision. They will support the company mission, policies, procedures, and exhibit a commitment to excellence and collaboration. This person must be able to prioritize, handle sensitive information with confidentially and meet deadlines. A successful Admin will be innovative, committed, use independent judgment to organize a diversified workload. ESSENTIAL FUNCTIONS The Administrative Assistant will be assigned specific functions from the general list below but should be cross-trained to perform all listed duties. * Answer/Direct phone calls; take messages to assist Managers * Create, enter, record purchase orders for business unit * Maintain all Job Files; create folder; file permits, Daily Work Reports, and POs * Request Certificates of Insurance of Liability and Bonds for the business unit * Business Licenses complete application and renewals for Business Unit * Overall processing of invoices for payment. Maintain client files and send completed AR to Corporate. * Complete Well Completion Reports after each job is completed * Work with accounting to clear unapproved invoices and purchase orders for month end closing. * Maintain/Updating job files and employee certificates in SharePoint * Maintain UPS/FedEx Accounts and ship packages * Process manual and/or COD checks when needed. * Complete all other duties and projects as assigned. JOB REQUIREMENTS AND QUALIFICATIONS * High School Diploma, preferred Associates Degree * At least three years office experience or combination of post High School Education and experience. Excellent verbal and written skills. * Must be proficient in MS word, Excel, PowerPoint and ability to learn other programs and software used by the company and ability to access and use data base * Ability to work independently and with a team, keeping confidentiality. Ability to work overtime if needed. Cascade is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (425) 527-9700. Who is Cascade? From our roots as a Northwest regional drilling company, we have grown into a national, full-service environmental services company offering innovative solutions to our customers. We believe in excellence at every level and that includes hiring employees who are the best at what they do. We firmly believe our employees are the most critical component of our long-term success. At Cascade, we provide a career, not just a job. What does Cascade offer? * Comprehensive training and flexible career paths * Encouragement to pursue new roles nationwide, explore a variety of projects, and work with mentors and experts who help shape the industry * Comprehensive Medical/Prescription Drug/Dental/Vision * 401(k) Retirement Savings Plan with Company Match * Company-paid Basic Life Insurance / Short- and Long-Term Disability * Health Reimbursement Account and Flexible Spending Account * Sick Leave / Holiday / Vacation Pay * License Bonuses / Tuition Reimbursement * Charitable Donation Match We are proud to provide a full range of benefits programs that help our employees and their families plan for today and their future. The benefits we offer are competitive and allow flexibility and choice to meet the individual needs of our employees and their families. Who are you? * Hard-working, talented, and career-minded * Challenge-seeking * Strong desire to contribute to a stable, diverse organization * Work hard, play hard mindset * Open to continued learning and development * Collaborative, team player * Customer service minded ???????To learn more about our exciting career opportunities at Cascade, check out our Careers site at Cascade Drilling LP Santa Ana CA

Administrative Assistant - Santa Ana, CA

Cascade Drilling