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Administrative Assistant

Expired Job

Carter Lumber Inc Bowling Green , KY 42103

Posted 3 months ago

A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable. Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.

Requirements to be Considered for the Position:

  • Previous administrative experience

  • Ability to use strong judgment in analyzing, troubleshooting and evaluating problems

  • Excellent written and oral communication skills and ability to prioritize

  • Experience working with numbers and resolving discrepancies

  • Friendly, outgoing personality

  • Working knowledge of Microsoft Office including Outlook, Word and Excel

Responsibilities of the Position:

Administrative Duties

  • Performs various administration functions including reporting, filing, faxing and shredding.

  • Ensures that all mail and faxes are received and routed to proper parties in a timely manner.

  • Responsible for collecting sales tickets throughout the day.

  • Manages proceeds from vending machines and orders office supplies.

  • Keeps files updated and creates new files as needed.

Accounts Receivable

  • Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.

  • Files purchase orders after verification is complete.

Sales Support

  • Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.

  • Assists customers with credit questions and invoice documentation.

  • Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.

  • Verifies pricing per contract and reviews deliveries that are on hold.

Benefits Provided (full-time employees):

  • Medical Insurance

  • Vision Insurance

  • Dental Insurance

  • Disability Insurance

  • Life Insurance

  • Employer-matching 401(k) Plan

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Administrative Assistant

Expired Job

Carter Lumber Inc