A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable. Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.
Requirements to be Considered for the Position:
Previous administrative experience
Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
Excellent written and oral communication skills and ability to prioritize
Experience working with numbers and resolving discrepancies
Friendly, outgoing personality
Working knowledge of Microsoft Office including Outlook, Word and Excel
Responsibilities of the Position:
Performs various administration functions including reporting, filing, faxing and shredding.
Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
Responsible for collecting sales tickets throughout the day.
Manages proceeds from vending machines and orders office supplies.
Keeps files updated and creates new files as needed.
Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.
Files purchase orders after verification is complete.
Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
Assists customers with credit questions and invoice documentation.
Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
Verifies pricing per contract and reviews deliveries that are on hold.
Benefits Provided (full-time employees):
Employer-matching 401(k) Plan
Carter Lumber Inc