Administrative Assistant

We are looking for an energetic, well-rounded, and highly organized individual to fill the critical role of Administrative Assistant! This position works directly with company leaders at each of our locations and may require travel that could be overnight 1-2 times each month.

The Onix Group is a longstanding organization that currently manages and operates a diverse collection of commercial real estate, hotels, long-term care facilities, addiction treatment centers, and much more. The Onix Group is headquartered in Kennett Square, but continues to grow its collection of business ventures to include operations across the Mid-Atlantic Region with ample opportunities to learn and expand with the company.

Onix Group rewards its employees for their hard work and dedication to providing the best service possible, with a wide-range of benefits and perks to show we care.

This position is based out of Kennett Square, PA and this position has no remote hours.

BENEFITS AND PERKS WE OFFER:

Benefits

• Competitive Wages

• Opportunities for Career Advancement and Personal Growth

• Affordable Medical, Dental, and Vision Benefits for You & Your Family

• 401k Retirement With Company Match

• Company Paid Life Insurance

• Flexible Spending Accounts (FSA) & Health Reimbursement Accounts (HRA)

• Paid Time Off - Vacation, Personal, Sick Days & Paid Holidays

• Short-term Disability and Maternity Leave Options, Personal and Family Medical Leave

• Company provided Life and Long Term Disability Coverage

Employee Perks Program

• Tickets At Work for Discounted Entertainment Tickets!

• Tuition Reimbursement

• Employee Assistance Program

• Free Will/Estate Preparation Services

• Optional Legal & Identity Protection Services

• Verizon Wireless Discount

What youll do:

As the Administrative Assistant, you are responsible for:

• Manage all Human Resources onboarding for new hires.

• Maintain all HR files for each location, electronically and on location when needed.

• You will be the point of contact for internal & external requests and be responsible for organizing travel itineraries, coordinating meetings, and preparing presentations, agendas, and meeting minutes.

• As an extension of the executive team, you will represent COO, Regional Directors, and other leaders during internal and external communications.

• Maintain all expenses, tracking of finances, paying invoices in a timely manner and following up with vendors.

• Maintain electronic filing system for corporate documentation

• Maintain up to date list of all contacts and direct reports to all key operators

• You will take a lead role in internal and external communications, including the company newsletter, social media and marketing content, managing executive correspondence, and developing presentations and official company documents.

• Maintain operational dashboards and trackers electronically including management of all daily, weekly and monthly reports.

• Work closely with facility management to organize and monitor all facility licensure expirations and required trainings for each location.

• Manage and coordinate special projects, compliance matters and any additional duties as assigned.

Qualifications

• Associates or bachelors degree is desired

• At least 1 year of HR experience strongly preferred but not required

• At least 3 years of experience in customer service, record management, and supporting at the Executive Level

• Previous experience scheduling travel arrangements is highly desired

• Excellent judgment, analytical, and interpersonal skills, including written and verbal communication skills to effectively communicate with all levels of the company.

• Excellent note taking skills.

• Advanced knowledge of MS Office, Word, Excel, PowerPoint, Outlook, and current technology.

• Ability to manage a project, including delegating tasks, managing multiple priorities, accomplish goals and meeting all commitments on a timely basis.

• Ability to work independently and within cross-functional teams.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Ability to research, analyze data and problem solve effectively.