Cadia Healthcare Kennett Square , PA 19348
Posted 3 weeks ago
We are looking for an energetic, well-rounded, and highly organized individual to fill the critical role of Administrative Assistant! This position works directly with company leaders at each of our locations and may require travel that could be overnight 1-2 times each month.
The Onix Group is a longstanding organization that currently manages and operates a diverse collection of commercial real estate, hotels, long-term care facilities, addiction treatment centers, and much more. The Onix Group is headquartered in Kennett Square, but continues to grow its collection of business ventures to include operations across the Mid-Atlantic Region with ample opportunities to learn and expand with the company.
Onix Group rewards its employees for their hard work and dedication to providing the best service possible, with a wide-range of benefits and perks to show we care.
This position is based out of Kennett Square, PA and this position has no remote hours.
BENEFITS AND PERKS WE OFFER:
Benefits
Competitive Wages
Opportunities for Career Advancement and Personal Growth
Affordable Medical, Dental, and Vision Benefits for You & Your Family
401k Retirement With Company Match
Company Paid Life Insurance
Flexible Spending Accounts (FSA) & Health Reimbursement Accounts (HRA)
Paid Time Off - Vacation, Personal, Sick Days & Paid Holidays
Short-term Disability and Maternity Leave Options, Personal and Family Medical Leave
Company provided Life and Long Term Disability Coverage
Employee Perks Program
Tickets At Work for Discounted Entertainment Tickets!
Tuition Reimbursement
Employee Assistance Program
Free Will/Estate Preparation Services
Optional Legal & Identity Protection Services
Verizon Wireless Discount
What youll do:
As the Administrative Assistant, you are responsible for:
Manage all Human Resources onboarding for new hires.
Maintain all HR files for each location, electronically and on location when needed.
You will be the point of contact for internal & external requests and be responsible for organizing travel itineraries, coordinating meetings, and preparing presentations, agendas, and meeting minutes.
As an extension of the executive team, you will represent COO, Regional Directors, and other leaders during internal and external communications.
Maintain all expenses, tracking of finances, paying invoices in a timely manner and following up with vendors.
Maintain electronic filing system for corporate documentation
Maintain up to date list of all contacts and direct reports to all key operators
You will take a lead role in internal and external communications, including the company newsletter, social media and marketing content, managing executive correspondence, and developing presentations and official company documents.
Maintain operational dashboards and trackers electronically including management of all daily, weekly and monthly reports.
Work closely with facility management to organize and monitor all facility licensure expirations and required trainings for each location.
Manage and coordinate special projects, compliance matters and any additional duties as assigned.
Qualifications
Associates or bachelors degree is desired
At least 1 year of HR experience strongly preferred but not required
At least 3 years of experience in customer service, record management, and supporting at the Executive Level
Previous experience scheduling travel arrangements is highly desired
Excellent judgment, analytical, and interpersonal skills, including written and verbal communication skills to effectively communicate with all levels of the company.
Excellent note taking skills.
Advanced knowledge of MS Office, Word, Excel, PowerPoint, Outlook, and current technology.
Ability to manage a project, including delegating tasks, managing multiple priorities, accomplish goals and meeting all commitments on a timely basis.
Ability to work independently and within cross-functional teams.
Excellent calendar management skills, including the coordination of complex executive meetings.
Ability to research, analyze data and problem solve effectively.
Cadia Healthcare