Administrative Assistant Business Administration And Economics Department

JOB SUMMARY:

Fort Valley State University's Business Administration and Economics Department is seeking candidates for the Administrative Assistant position. The Administrative Assistant is responsible for performing a wide range of administrative office and program support activities for the department.

DUTIES AND RESPONSIBILITIES:

• Answer, screen and transfer inbound phone calls.

• Document/record minutes of departmental meetings.

• Review, distribute and disseminate incoming/outgoing mail.

• Receive and direct visitors.

• General clerical duties including photocopying, fax and mailing.

• Bookkeeping and recordkeeping.

• Maintain electronic and hard copy filing system.

• Retrieve documents from filing system.

• Resolve administrative problems and inquiries.

• Prepare written responses to routine enquiries.

• Prepare and modify documents including correspondence, reports, drafts, memos and emails.

• Schedule and coordinate meetings, appointments and travel arrangements.

• Prepare agendas for meetings and prepare schedules.

• Open, sort and distribute incoming correspondence.

• Represent the departments at open houses outside of regular office hours on occasion.

• Performs other duties as assigned.

QUALIFICATIONS:

Required

• High School diploma.

• Three years relevant experience, preferably in an educational environment.

Preferred

• Bachelor's degree.

• Experience with bookkeeping/recordkeeping for academic grants preferred.

WORKING CONDITIONS:

• Regular schedule is Monday through Friday, 8am 5pm

• Regular office environment, climate controlled

PHYSICAL REQUIREMENTS:

• Performs repetitive tasks periodically.

• Required to stand; walk and stoop, kneel, crouch, or crawl.

• Lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.