A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES
Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.
Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.
This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.
Role Purpose Statement: The Administrative Assistant reports to the HSE Accounting Supervisor. They will be responsible for providing administrative, clerical, and/or customer service support to support the HSE Project Accountant team. The successful candidate will have a proven record of Project and Office Administration success preferably within the services sector. The Administrative Assistant will work closely with employees based both locally and remotely and therefore should display strong interpersonal skills highlighting communications excellence and a 'self-starter' attitude. The expectation being that the Administrative Assistant will work collaboratively with the Project Accountant team to develop and implement enhancements in the functioning of the projects and office.
Primary 'go to' person for all administrative support functions in assigned department.
Monitor ALL HSE division employee timesheet entry and approvals. Send Email reminders.
Data entry and maintenance of department databases, directories and records.
Manage filing system.
Researches, compiles, prepares, and/or edits Ad Hoc Reports and spreadsheets for Accounting Supervisor review.
Support HSE Project Accountant team as necessary- pull Invoice back up, scan, email and file electronic Invoices.
Ad hoc projects assigned by Accounting Supervisor
Maintain and Order supplies for department.
Operates automated office equipment.
Assists team as back up for Project Set Ups.
Knowledge Skills and Requirements
Associates or Bachelor's Degree in Business Administration or similar plus
2 years in office administration or similar, (additional 2 years of experience in lieu of degree)
Previous experience in an engineering, consulting or services firm preferred.
Excellent communication skills with high level of English proficiency, both written and verbal
Intermediate computer and Microsoft (Excel, Word, Power Point, Adobe Acrobat) skills
Knowledge and use of ERP systems (Deltek, Oracle, etc.) and Lotus Notes desired.
Demonstrated use of time management skills
Strong planning and organizational skills
Strong interpersonal skills.
Effective communication skills.
Highly professional demeanour.
Regular and predictable attendance is required.
Ability to sit and work with computer systems for extended periods of time. The employee is occasionally required to lift up to 20 pounds. The vision requirements include: ability to adjust focus, distance vision and close vision.
If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to USinfor@us.bureauveritas.com We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!
If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below: