Administrative Assistant

SUMMARY

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and related experience and/or training, or equivalent combination of education and experience.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Creates daily schedule for RBTs with clients

• Maintains current schedule within the electronic visit verification online platform

• Monitors and adjusts schedules as needed on a daily basis

• Prepares and converts sessions to billable claims

• Maintains client files

• Creates and maintains client in-home binders

• Creates and maintains binders for new ABA staff

• Performs general office duties and other tasks as assigned by director.

• Manage and increase client intakes, answering phones, conducting new client intakes, and scheduling appointments.

• Submit behavior plans and progress reports on the EQ Health portal in a timely manner.

• Assist clients in utilizing the EHR Patient Portal, Docusign, and/or Adobe Sign for document completion and electronic payments.

• Assist in onboarding new ABA staff, applying for Medicaid numbers, NPI, and school badges.

• Travel locally to other facilities (up to 25%).

SUPERVISORY RESPONSIBILITIES

None.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals in this role will spend up to 90% of the day in a stationary position while using a computer or other devices. Good manual dexterity is required to use common office equipment (e.g., computers, mobile devices, calculators, copiers, scanners). There is also an occasional need to position self to maintain equipment, including under tables and desks as well as the ability to move about the office and common office areas.