Administrative Assistant

Reynolds American is evolving at pace - truly like no other organization.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

WE ARE LOOKING FOR AN ADMINISTRATIVE ASSISTANT

SENIORITY LEVEL: Entry Level

FUNCTION: Operations

LOCATION: Winston-Salem, NC USA

ROLE POSITIONING AND OBJECTIVES

Reports to: VP Manufacturing

Core Relationships: Internal - ROC LT

Geographic Scope: Local

WHAT YOU WILL BE ACCOUNTABLE FOR

• Provide calendar management for the coordination of meetings for VP, Operations, and direct reports. Interact with internal and external executives and executive assistants, as well as consultants/vendors.

• Maintain executive office files and records; interpret and explain departmental procedures and executives' requests in response to requests or refer inquiries, as appropriate.

• Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed.

• Includes: booking air, car and hotel; reserving offices/meeting rooms; generating itinerary with all contact numbers and information and attaches vital documentation needed for trip; updates calendar with all information.

• Create, update, and submit expense reports in a timely manner, when requested.

• Copy/distribute documents as needed; open and distribute mail; process overnight deliveries.

• Prepare and edit presentations in PowerPoint and facilitates the sharing of presentations during meetings, as requested.

• Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner.

• Independently perform confidential office/administrative duties with speed, accuracy, and a positive cheerful attitude; build and maintain the highest levels of confidentiality when dealing with proprietary information

• Collaborate with other executive assistants to identify "best practices" and a consistent approach to cross department functions.

CAN THIS BE YOUR FUTURE ROLE?

• Are you proficient in Microsoft Office computer applications?
• Do you have experience using SAP?
• Do you have experience in Concur?

ESSENTIAL EXPERIENCE, SKILLS, AND KNOWLEDGE

• Proven experience of at least 5 years in administrative matters.

• Excellent organizational skills with the ability to adapt to change quickly and multi-task assignments.

• Ability to work independently in a fast-paced environment.

• Ability to work a flexible schedule when workloads and deadlines require.

• Excellent Communication skills.

• Proven understanding of Microsoft applications (Word, PowerPoint, Excel).

• Strong problem analysis and problem-solving skills

• Excellent verbal and written communication skills.

• Bachelor's degree or High School diploma with equivalent experience as executive administrative assistant.

BENEFICIAL

• Experience with SAP Concur

WE ARE REYNOLDS AMERICAN-A member of the BRITISH AMERICAN TOBACCO GROUP

At Reynolds American, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at REYNOLDS AMERICAN.

• Global Top Employer with 53,000 British American Tobacco employees across more than 180 markets

• Great Place to Work Certified

• Brands sold in over 200 markets, made in 44 factories in 42 countries

• Newly established Tech Hubs building world-class capabilities for innovation in four strategic locations

• Diversity leader in the Financial Times and International Women's Day Best Practice winner

• Seal Award winner - one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Have you been on a career break for 18 months or longer? Are you ready to return to your career? If your answers to these questions is yes, we would love to hear from you. Regardless of why you took a break, we value you for all the skills you can bring to the workforce. Reignite your career, work flexibly, be part of a dynamic team and upskill yourself with on-the-job training and development support.

Collaboration, diversity and teamwork underpin everything we do here at Reynolds American. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

BENEFITS OVERVIEW

Benefit Information

The following is a general summary of the competitive compensation and benefit plans we offer:

• 401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation.

• Company matches 100 percent of employee pre-tax/Roth (401k) contributions up to six percent

• Company contributes an additional three percent to 401(k) whether employee participates or not

• Comprehensive health- and welfare-benefits package (including medical, dental, vision, and prescription drugs)

• Health Savings Account start-up contribution for employees who elect the high deductible health plan

• Flexible spending accounts for both Health Care and Dependent Care allowing employee to use pre-tax dollars to pay for qualified expenses during the calendar year

• Employee assistance program offering 8 free counselling sessions, per issue, each calendar year for employees and their dependents

• Company paid life insurance of 1x annual base pay ($50,000 minimum)

• Company paid accidental death or dismemberment insurance of 2x annual base pay ($50,000 minimum)

• Voluntary insurances offered at group rates: employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy-up, and auto & home insurance

• Tuition reimbursement and student loan support

• Dependent Scholarship Programs

• Free confidential personal financial counselling service

• On-site health centers and 24/7 fitness centers at certain company locations

• A charitable giving matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choice

• Health-care concierge service

• Volunteer service opportunities

• Extensive training opportunities

• Company vehicle for eligible employees

• Mobile phone allowance for eligible employees

• Paid Leave:

• Sick and Personal Time (exempt employees may be excused with pay for brief absences; non-exempt employees receive up to 6 days)

• Vacation (levels Below Senior Director receive 15 days (pro-rated during first year of service); Senior Director and Officers receive 25 days (pro-rated during first year of service)).

• Holidays (Nine company recognized and two annual personal holidays to be used at the employee's discretion)

• Paid Parental Leave + temporary reduced work schedule opportunity

• Funeral Leave

• Short-Term Disability Leave

• Long-Term Disability Leave

• Jury Duty Leave

• Military Leave

• Released Time for Children's Education

• Community Outreach Leave

• Other paid leave benefits, as required by state or local law

Our organization offers a level of challenge, responsibility, and creativity for motivated employees who want to grow their careers. We are also committed to employing a diverse workforce and valuing different perspectives, experiences, and talents to improve the company's potential for optimally achieving its business objectives!

Reynolds American Inc.and its affiliated companies is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by applicable law. Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly via email at TalentAcquisition@RJRT.com.