Administrative Assistant

B.L. Harbert International is seeking an Administrative Assistant to support the International Group in Birmingham, Alabama. The Administrative Assistant provides a full range of administrative support. At a minimum, candidate must work eight hours per day, 40 hours per week.

Responsibilities:

• Provide administrative support for BLHI International Group

• Serve as backup receptionist at front desk

• Collect and distribute mail, personal and company packages.

• Maintain office operations and procedures, type, make copies, answer the telephone, requisition office supplies, and manage office and mail room inventory

• Manage, distribute, and control correspondence

• Assist in redactions of documents

• Edit spreadsheets and input data

• Ensure maintenance of required operations documentation and records, assist with document control

• Responsible for preparation and submission of Time & Attendance records

• Remotely support overseas construction projects

Requirements:

• US Citizen

• Ability to obtain and maintain a US Government security clearance

• Minimum High School diploma or GED

• Minimum 2+ years prior clerical or office manager experience

• Proficient in Microsoft Office Suite

• Physical requirements include, but are not limited to: some light lifting may be required (50lbs), walking, standing, sitting, keyboarding, writing and reading

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills

• Ability to work independently with minimal supervision

• Ability to take initiative and motivate others

• Strong sense of urgency and ability to be timely in performing tasks

Physical Demands:

To perform the duties of this job, the employee must:

• Have the ability to repetitively use hands to grasp, reach above and below with arms, and work overhead

• Have the ability to stoop, bend, walk, kneel, crouch and crawl

• Have the ability to lift, carry and/or move up to 25 lbs. of weight in the form of paper, boxes, files, etc.

• Have the ability to sit for extended periods with occasional standing required

• Possess the manual dexterity to operate office equipment, filing, and perform specialized skills

• Possess a high degree of concentration necessary in a busy office environment

Work Environment:

To perform the duties of this job, the employee

• Must be able to work in an office environment

• Must have flexibility with hours in order to better accommodate business needs

B.L. Harbert International, LLC offers an excellent benefits package including a competitive US base salary, BCBS medical and dental, group insurance, 401k plan and paid holidays and vacation.

B.L. Harbert International, LLC is an EOE / Vets / Disabilities