Administrative Assistant: Biblical And Theological Studies

Biola University La Mirada , CA 90637

Posted 4 weeks ago

Administrative Assistant: Biblical and Theological Studies

This position supports the Program Administrator by performing receptionist and secretarial duties in the Biblical and Theological Studies office.

ESSENTIAL DUTIES

  • Assists Program Administrator with receptionist duties by meeting and greeting faculty, students, and staff, and distributing mail for the Biblical & Theological Studies Division and packages for Talbot East.

  • Assists Program Administrator with the registration process - monitoring enrollment, reserved seating.

  • Assists students with scheduling, including late adds, drops, and overrides.

  • Assists Program Administrator with course scheduling.

  • Supports full-time and part-time faculty with a variety of tasks (e.g. textbook orders, desk copies, library copies, grade submission, class evaluations).

  • Serves as an Accessibility Point Person for B&TS Division, checking documents for accessibility.

  • Creates and maintains Faculty Book Grant Log.

  • Proctors individual exams with students inside the office as needed by faculty.

  • Provides light editing for course packs and other course-related documents.

  • Assists faculty with data entry for larger survey courses.

  • Assists faculty with their calendars.

  • Creates and maintains database for assessment purposes.

  • Performs clerical work for the office (e.g. photocopying, shredding, ordering supplies, filing).

  • Track Writing Competency results.

  • Prepare and track accounting documents, such as Purchase Orders and Reimbursement Requests.

  • Inventory supplies and place orders for Talbot East.

  • Maintains open office hours for students and faculty members through lunch and until 5:00 p.m.

  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED

  • High School diploma required. Bachelor's degree preferred.

  • One to two years of full-time clerical/office experience.

GENERAL QUALITIES

  • Understanding of and commitment to the mission of Talbot School of Theology.

  • Warm, interpersonal skills, cordial, professional demeanor.

  • Ability to work with many different people and handle a variety of tasks, all with a good sense of humor.

  • Dependability, integrity and ability to receive and implement suggestions from supervisors.

  • Willing to be flexible and sustain a learning posture.

  • Strong, stable, mature Christian faith.

  • Maintain a lifestyle consistent with sound Christian principles and standards of conduct promulgated by the institution.

SKILLS AND ABILITIES REQUIRED

  • Self-initiating person who is organized and able to work independently with minimal supervision.

  • Able to coordinate, prioritize and delegate as appropriate while handling multiple tasks and meeting deadlines.

  • Excellent oral and written communication, grammar and spelling skills, and telephone manners.

  • Excellent interpersonal skills and works well with a team.

  • Ability to work with a diverse constituency and promote an effective work environment.

  • Strong problem solving capabilities and innovation, as well as knowledge of office and administrative practices and principles.

  • Type a minimum of 50-65 words per minute with accuracy.

  • High level of computer skills with working knowledge of Mac and PC computers, Microsoft Office, Google Applications and Adobe Acrobat.

  • Ability to use office equipment, copier, fax machine and multi-extension telephone.

  • Willing and able to serve as interdepartmental courier, making frequent deliveries and pickups and performing other jobs that require substantial walking around the campus and climbing stairs. Able to lift heavy boxes and packages while sorting and delivering the mail.

SUPERVISION RECEIVED

Reports to the Biblical and Theological Studies Program Administrator

Hours Per Week: 40; 8:00 am to 5:00 pm (1 hour lunch)

Months Per Year: 12


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Administrative Assistant: Biblical And Theological Studies

Biola University