Administrative Assistant

Bearcom Troy , NY 12179

Posted 2 months ago

BearCom is the largest value-added distributor of wireless, voice, data and video solutions that boost operating efficiency and increase safety. The company is currently in a high-growth phase and building a team of people who share core values of positivity, exceptional work ethic and a commitment to working hard in order to get the job done. Through partnerships with Motorola, JVC Kenwood, Avigilon, and the like, BearCom services the mission-critical communications needs of its sophisticated customer base. With nearly forty years in the industry and a reputation for technical expertise and the ability to offer customized solutions, BearCom delivers a variety of communication applications across a diverse mix of over 40 end markets in the US and Canada. BearCom's ability to create tailored solutions for its extensive base of over 20,000 active customers allows them to enjoy relationships with the Fortune 100 to small municipalities. BearCom's headquarters and distribution center are in Dallas, TX and the company is currently partnered with the industry renowned Private Equity sponsor Bertram Funds out of San Mateo, California.

The Administrative Assistant provides a broad range of administrative support to maintain workflow; keeping management team apprised of matters relevant to executive objectives and business matters. Major responsibilities include customer and vendor coordination, scheduling internal and external meetings, making travel arrangements, maintaining client information, following up on proposal work, preparing expense reports, editing proposals, composing correspondence and managing special projects.

This position requires someone who has enthusiasm, discretion, strong written and verbal communication, outstanding organizational skills, good judgment, and the ability and desire to work independently with minimal direction. The AA must be resourceful, solutions-oriented and service focused.


  • Provide administrative support to leadership team as needed

  • Coordinate vendor and customer meetings

  • Monitor deadlines on projects or meetings and follow through on unresolved issues and/or pending requests

  • Anticipate needs and handle day-to-day issues

  • Take initiative to refer questions and requests to the appropriate resource and follow through to resolution

  • Schedule meetings, appointments, and conference calls

  • Create meeting agendas and coordinate with other's schedules

  • Develop and maintain presentations, spreadsheets, proposals etc.

  • Act as a company advocate and embody BearCom Wireless values


  • 3 years of experience in a business office environment

  • Advanced knowledge of MS Office (Word, Excel, PowerPoint and Outlook)

  • Proven attention to detail and strong work ethic

  • Positive and outgoing personality

  • Persistent; able to make things happen and influence others

  • Organized and autonomous; able to work well under pressure and drive tasks through to completion with minimal supervision

  • Proactive and foresighted to anticipate possible issues

  • Able to multi-task and set priorities according to business needs

  • Exceptional people skills, diplomacy and customer service

  • Exceptional written and verbal communication

  • Experience with CRM systems a plus (JD Edwards)

  • Background checks are part of the hiring process, which may include a Motor Vehicle Check.

BearCom offers competitive compensation to all of its employees as well as comprehensive benefits which include: Medical, Dental, Vision, 401k, Paid-Time-Off, Holiday pay and much more.

BearCom is proud to be an equal opportunity workplace free from discrimination and harassment. We seek to recruit and retain the most talented people from a diverse candidate pool and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other disability protected by law. All employment is decided based upon qualifications, merit and business need.

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Administrative Assistant