Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Administrative Assistant

Expired Job

Attain Washington , DC 20319

Posted 3 months ago

Who We Seek:

  • Passion Seekers. You genuinely care about the work that you do and its impact on society.

  • Self-Starters. You're a go-getter who isn't afraid to step up and disrupt the status quo.

  • Entrepreneurs. You bring fresh ideas to the table, work hard, develop business and consistently seek new challenges.

  • Collaborators. You're a great contributor to a high performing team that accomplishes great feats for our clients.

What You Will Do:

The Administrative Assistant is personable, reliable, energetic, and the epitome of diplomacy and professionalism. The ability to interact with executives, employees, and clients at all levels in a fast paced environment, while remaining flexible, proactive, and resourceful, is crucial to this role. A high level of professionalism and confidentiality is a must. The Administrative Assistant will take an active interest in the success of the company and act as a "right arm" to the office executive. Must be creative and enjoy working in an entrepreneurial environment that is built to last, next generation, and values-driven.

Duties and Responsibilities:

  • Complete a broad range of administrative tasks, including managing an active calendar of appointments, composing and preparing correspondence, compiling documents for meetings, arranging travel, and completing expense reports.

  • Prepare, compile, and track documents related to office operations and production.

  • Plan, coordinate, and ensure executive's schedule is followed. Serve as a calendar gatekeeper.

  • Communicate directly and on behalf of the executive.

  • Research, prioritize, and follow-up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

  • Review, track and coordinate office assignments utilizing various task management tools

  • Demonstrate leadership to maintain credibility, trust, and support with senior management and staff.

  • Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities, following-up appropriately; act as a barometer, having a sense for the issues taking place and keeping executive updated.

  • Build relationships crucial to the success of the organization and manage a variety of special projects.

  • Prioritize conflicting needs, handle matters expeditiously, and follow-through on projects to successful completion, often with deadline pressures.

  • Ability to work a flexible schedule as needed to complete time sensitive or special projects; be proactive and flexible as schedules and priorities shift.

  • Provide as needed temporary administrative support to senior executives.

  • Collect materials from Action Officers for daybooks, read-aheads and assemble.

  • Prepare travel orders in the Defense Travel System (DTS)

  • Chaperon routine and unscheduled visitors within the office spaces.

Desired Skills:

  • The Administrative Assistant will have proven ability to exercise considerable discretion and independent judgment when making decisions and interacting with executives, clients, employees, and others.

  • Will have experience in shifting priorities quickly and multi-tasking in a fast paced environment.

  • Excellent telephone skills.

  • Excellent writing skills good grammar, punctuation, and sentence structure in written business communications.

  • Self-starter, able to take initiative and ownership of projects and prioritize workload to completion with limited supervision.

  • Excellent problem solving, decision making, organization, and time management skills.

  • Hours outside of regular business hours expected to accommodate business and personal requirements, as needed

Additional Qualifications:

  • 5+ years of experience supporting C-Level Executives.

  • High school diploma required; Bachelor's degree and prior military experience are a plus

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).

  • DTS experience required

  • Active DoD Top Secret clearance with SCI eligibility REQUIRED

  • Former experience supporting high ranking officers or executives

About Us:

Attain is a place for great ideas and the people who have them. As a management, technology, and strategy consulting firm, our professionals provide innovative solutions to revolutionize government, education, health, and nonprofit organizations and positively impact those they serve. We are business analysts, technologists, digital strategists, managers of change, and forward thinkers, with the entrepreneurial drive to shape the future. Our team is present in 40 states and the District of Columbia.

Visit to explore your path forward with Attain.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Telesolv Consulting

Posted Yesterday

VIEW JOBS 11/17/2018 12:00:00 AM 2019-02-15T00:00 Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist, guide, and support business operations. <br /> <br /> <strong>Administrative Assistant </strong><br /> <br /> Handles a wide variety of situations and conflicts involving the clerical or administrative functions of the office which often cannot be brought to the attention of program manager; the program manager sets the overall objectives of the work. The administrative assistant may participate in developing the work deadlines. Duties include or are comparable to the following: <ul> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Composes correspondence requiring some understanding of technical matters; may sign for program manager when technical or policy content has been authorized</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Meeting notes made by the program manager during meetings and arranges for staff implementation. On own initiative, arranges for staff member to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Reads outgoing correspondence for the program manager’s approval and alerts writers to any conflict with the file or departure from policies or program manager’s viewpoints;  gives advice to resolve the problems</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Summarizes the content of incoming materials, specially gathered information, or meetings to assist the program manager; coordinates the new information with  background office sources; draws attention to important parts or conflicts</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">In the program manager’s absence ensures that requests for action or information are relayed to the appropriate staff member; as needed, interprets request and helps implement action; makes sure that information is furnished in timely manner; decides whether program manager should be notified of important or emergency matters. Provide backup support for other administrative support staff, both contractor and Federal employees</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Utilize and operates the phone system; screens calls for the direct report in accordance with established procedures and as directed by the COR; take detailed messages; answer telephone calls for individuals who are not available or out of the office and determine appropriate action.</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Read publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions; and Advises secretaries in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries etc.</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Shifts clerical staff to accommodate workload needs. Prepare correspondence in final form from draft or handwritten material, letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications, legal documents, and other types of documents</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Review documents to ensure compliance with GSA guidelines and procedures, and standards for spelling, grammar, punctuation, and format prior to finalizing</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Ensure all enclosures, attachments, courtesy copies, and blind copies are included with outgoing correspondence and make copies as necessary</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;"> Maintain suspense records on action items and follow up to ensure timely reply and/or action</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Make travel arrangements considering regulations, routes, cost containment, availability and conveyance. Complete travel forms and/or enter in electronic travel system. </li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Notify personnel of travel arrangements and prepare written itineraries; Make arrangements for training and complete training forms</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Make arrangements for conferences and meetings, including scheduling appointments and assembling background materials; maintain conference room calendar of scheduled meetings; and ensure conference rooms and lobby areas are properly arranged.  Input electronic time and attendance reports</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">File documents, correspondence, forms, etc. Update and organize existing files; Close out files and prepare to move to records center or other storage; Schedule vehicles which are available from the motor pool; Receive and distribute faxes to employees.</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Process overnight mail; Maintain current telephone listings and employee  distribution lists</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Review all incoming correspondence to determine proper routing; establish and maintain working files; draft a variety of correspondence or documentation from oral instruction or rough draft; and other administrative support functions as required by GSA organizations.</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Assist with initiating  GSA Request for Personnel Action  (RPA).</li> </ul>  <br /> The position requires a high level of computer skills, written communication and well spoken, due to the customer interaction; Assist with locating available times slots, dates, rooms and making reservations for configurable conference rooms; Email request for completed Google forms for all pending requests with no conflicts; Deny pending requests with conflicts and e- mail users; Review form submissions for accuracy and e-mailing users for corrected information as needed; Approve pending request upon acceptance of form (includes adding requested set up to pending request before approval. On a weekly basis, download set up worksheets for the following week and reformat as necessary for issuance to GSA customers, movers and onsite POC; Update movers, onsite POC and GSA customers, as necessary with cancellations, new reservations and changed set ups and; Answer user questions about room specifics.<br /> <br /> <br /> <strong>Required expierence: </strong><br /> Minimum of 4 years of administrative assistant relevant experience<br />   Telesolv Consulting Washington DC

Administrative Assistant

Expired Job