Administrative Assistant - Registrar

Position Type:

Administrative Assistant/Secretarial/Clerical/Administrative Assistant- Registrar 12-Months

Date Posted:

9/30/2024

Location:

ConVal High School - Peterborough, NH

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NEW HAMPSHIRE PUBLIC SCHOOLS

SCHOOL ADMINISTRATIVE UNIT #1

CONTOOCOOK VALLEY SCHOOL DISTRICT

POSITION TITLE: High School Registrar

SUPERVISOR: Director of School Counseling

LEVEL: II

DURATION: 12 months

QUALIFICATIONS:

• High school diploma or equivalent
• Notary Public
• Additional related training or experience is desirable
• Experienced in PowerSchool is preferred
• Maintain high level of confidentiality
• Good organizational and technical skills including effective use of various hardware and software application
• Thorough knowledge of record keeping and filing techniques

Ability to

• Work independently
• Comprehend, interpret, and apply regulations, procedures, and related information
• Communicate and interact effectively with others
• Assemble information in a concise manner
• Read, understand, and interpret reports relating to job

SUMMARY: The High School Registrar maintains and certifies student records for the high school and provides support to Director of School Counseling and School Counselors. The individual in this position discharges duties in a way that is professional and presents an outward appearance that represents the school in a positive way and in accordance with District policies, rule, and regulations.

This position is designed to ensure the integrity of student records and the smooth operation of the School Counseling Office.

DUTIES AND RESPONSIBILITIES:

• Maintains and distributes student academic records as required
• Registers incoming students
• Maintains archived student files
• Assists with student scheduling and course registration
• Maintains School Profile Information
• Maintains School Counseling Department Web Page
• Maintains college application/scholarship information
• Coordinates annual Scholarship Night ceremony for scholarships and academic awards
• Prepares and processes purchase orders
• Orders, organizes, maintains college reference materials
• Schedules college, military, and career school visits to ConVal
• Completes Insurance Certificates and Social Security Documents
• Completes State and CRDC reporting
• Assist School Counseling Director with master scheduling
• Serves as a "Train the Trainer" for Powerschool for ConVal
• Maintains Naviance platform and updates data from PowerSchool to include standardized testing, GPA, transcripts, rank in class, first quarter grades
• Checks deadlines transcripts and supporting documents in Naviance for all
• Utilizes PowerSchool to analyze data around attendance and grades for counseling team
• Schedules all Section 504 Meetings
• Takes minutes at all Section 504 Meetings at ConVal
• Processes Working Papers for students under the age of 16
• Coordinates Driver Ed Sign Ups for local program
• Perform other job related tasks or services consistent as may be assigned by the Director of School Counseling

EVALUATION AND PROFESSIONAL GROWTH

• The individual in this position is expected to participate in the professional growth and evaluation process in accordance with District procedures.

ADA MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED:

• Occasionally Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Occasionally Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Occasionally Crouching. Bending the body downward and forward by bending leg and spine.
• Frequently Reaching. Extending hand(s) and arm(s) in any direction.
• Frequently Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Occasionally Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Frequently Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Frequently Grasping. Applying pressure to an object with the fingers and palm.
• Frequently Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Frequently Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Constantly Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Frequently Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)