Administrative Assistant - Senior - Magee Women's Hospital

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant

• Senior to support their Urogynecology division of their Womeh's Health team at UPMC Magee Women's Hospital! Our Urogynecology Division is a division advancing the quality of life of women with pelvic floor disorders within the Department of OBGYN, with clinical operations at Magee Women's Hospital and across Pennsylvania.

In this role, you will be responsible for administrative functions to support Division of Urogynecology, including Outlook calendar management, meeting coordination, service and call schedule coordination, administrative support for faculty recruitment and onboarding, and administrative tasks to support clinic operations.

Hours for this position will be Monday through Friday, 7:30am to 4:00pm with no evenings, weekends, or holidays required! Previous administrative assistant, secretary, executive assistant, or other administrative support experience is required for this position.

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

• Plans conferences for department and department head.

• Under general direction, provides varied administrative support to a department or group of professionals.

• May also perform all responsibilities of an Administrative Assistant

• Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.

• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.

• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications:

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization's diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.