Arup Group Los Angeles , CA 90009
Posted 1 week ago
Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.
We are looking for an Administrative Assistant in Los Angeles. To be successful, you are very well-organized, can effectively collaborate with lead Executive Administrative members to support local, regional, and global initiatives and can maintain excellent business communication, correspondence, and interpersonal skills with the organization's key stakeholders who are high-profile professionals from around the globe.
Responsibilities:
Being the front-line client facing person for their assigned Senior Leader(s) of the office
Calendar management, requiring interaction and coordination with internal/external executives and their assistants to coordinate complex meetings
Arranging travel and itineraries including air, hotel, transfers, passports, and visas
Helping with the preparation, proofreading, and editing of correspondence, communications, presentations and other documents
Conduct research, collecting, and analyzing data to prepare reports and documents
Handle conference room bookings, catering, and setting up AV equipment
Assisting with the planning, coordinating, and participating in meetings, webcasts, and conference calls
Preparing, reconciling and processing of expense reports
Maintain contacts in CRM and Outlook.
Entering data and progressing actions within our CRM system. Enter timesheets, business, and travel expenses
Assist with maintaining internal intranet sites and electronic document filing system
Support bid managers and marketing team in preparing proposal submissions, and assist in ensuring that collateral materials are maintained and updated regularly.
Providing support with the completion of applications for professional licenses;
Qualifications
2 years' relevant experience supporting a team of 2 or more in a fast paced and professional environment is preferred
Associate degree or bachelor's degree preferred
Advanced proficiency in Adobe Acrobat and Microsoft Office 360 Suite (Excel, PowerPoint, Outlook, and Word) is required
Strong English grammar, spelling, punctuation, composition, drafting and proofreading skills
Ability to handle confidential assignments with tact and diplomacy
Strong written, verbal communication and typing skills
Strong problem-solving, strategic and creative thinking, and decision-making ability
Detailed-oriented with the capacity to prioritize and manage differing needs of their projects; proactive, self-motivated with excellent interpersonal skills
Accustomed to "open door" office setting
Hiring Range
Benefits that Work
Flexible Working
Arup is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of protected veteran, or disability.
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