Administrative Assistant- Architecture

Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

Responsibilities

New York Tech's School of Architecture & Design seeks an Administrative Assistant to support the Endowed Chair for the School of Architecture and Design on the Long Island (Old Westbury, NY) campus.

RESPONSIBILITIES

• Provide daily administrative support for the Endowed Chair, the programs under his supervision and his team (including a program director, faculty and students).

• Act as liaison between students, faculty, and administrative departments (registrar, admissions, enrollment, student solutions, registrar, student solutions, advisement, etc.), as well as with partners, vendors and the public.

• Provide support for the recruitment and advisement processes.

• Purchasing, maintenance and budgetary tracking of office supplies, instructional and lab supplies, equipment, and computer software.

• Develop and maintain efficient and confidential record-keeping and filing systems.

• Supervise student workers including hiring and overseeing time sheets.

• Assist with department and school events.

• Other duties and special projects as assigned.

Qualifications

A Bachelor's degree is preferred; comparable work experience may be considered instead of degree requirements.

Proficiency in MS Word/Excel/Outlook/Google Docs and willingness to learn other software.

Outstanding organizational computer, communication, writing/editing skills.

Working knowledge of social media is a must.

Excellent problem solver with good customer service orientation.

Must be professional and tactful in handling multiple projects with varying complexity.

Must be proactive and follow through on all tasks to completion, able to work independently and collaboratively and have a professional and positive demeanor.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Other Information

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

Minimum Salary

USD $41,000.00/Yr.

Maximum Salary

USD $43,000.00/Yr.