Administrative Assistant

Job Description

We are looking for a talented Administrative Assistant to join our team supporting Dominican University New York.

The Administrative Assistant performs general office duties for Operations & Maintenance (O&M) for Dominican University New York, which requires knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Worker's Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).

COMPENSATION: The hourly rate for this position ranges from $23.00 to $28.00, depending on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. Additional compensation may include a bonus or commission (if relevant). This is Aramark's good faith and reasonable estimate of the range of compensation for this position as of the time of posting.

If hired, employee will be in an "at-will position" and Aramark reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time AND FOR ANY REASON, including, BUT NOT LIMITED TO for reasons related to individual performance, Aramark or individual department/team performance, and market factors.

Compensation

The hourly rate for this position ranges from $23.00 to $28.00, depending on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. This is Aramark's good faith and reasonable estimate of the range of compensation for this position as of the time of posting.

If hired, employee will be in an "at-will position" and Aramark reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time AND FOR ANY REASON, including, BUT NOT LIMITED TO for reasons related to individual performance, Aramark or individual department/team performance, and market factors.

Job Responsibilities

• Type various forms of correspondence, forms and reports from records, rough drafts or various sources.

• Post information to records and logs. Perform simple account balancing and reconciling.

• Organize and maintain various filing systems.

• Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information.

• Operate office equipment including typewriter, computer, facsimile and copy machine.

• Proofread work for errors and make corrections as needed.

• Create and maintain CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system.

• Communicate on behalf of Aramark with vendors and sub-contractors, maintain records in accordance with Aramark and client policies.

• Employee relations functions including but not limited to, job postings, payroll processing and reconciliation, tracking employee vacation and PTO time, updating employee records, develop the knowledge to answer all employee questions including benefits, direct employees to appropriate contacts to answer questions.

• Order and maintain records for all supplies.

• Perform other duties necessary to provide general administrative support to the O&M team.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• High school diploma or equivalent education.

• Three years related experience or equivalent combination of education and experience.

• Proficiency in Microsoft Word, spreadsheets and data entry required.

• Must be a team player and committed to working in a quality environment.

• Demonstrates exceptional customer service skills.

• Excellent verbal and written communications skills required.

• Perform sensitive and confidential tasks.

• Assist with scheduling and organizing project activities including meetings, training, etc.

• Bi-lingual Spanish is helpful.