Administrative Assistant And IT Purchasing Agent (67444)

Job Details

Job Location: New Rochelle - New Rochelle, NY

Position Type: Full Time

Salary Range: $19.10 - $26.23 Hourly

Description

Provide administrative support for the Office of the Vice Provost for Information Technology / CIO which includes researching, pricing and placing technology orders for the entire University and receiving technology equipment. In addition, this individual is responsible for in person and telephone reception, scheduling meetings & software demos, budgeting, and attaining competitive pricing quotes

Primary Responsibilities:

1.Technology Acquisitions: Work under the supervision of the IT Process and Budget manager to determine order specifications.

Get 3 prices for all orders over $1500. Enter orders in Avid and assure that appropriate permissions and sign off occurs. Process purchase orders, receive deliveries (in person and in system) for all of the university's computer hardware & software.

Update KACE inventory system upon equipment receipt. Enter workorder for equipment installation. Interact with vendors for technology purchases. In keeping with purchasing practices this individual enters the orders which are approved by the supervisor.

2.Budget: Work with IT Project & Budget manager on expense monitoring and reconciliation. Handle financial transfers, accounts payable, bills, financial reconciliation, petty cash and financial documentation.

3.Administration: Answer phones, manage the calendar for the CIO including scheduling group and individual meetings. Setup vendor demos for the Office of the Vice Provost for Information Technology.

4.Special projects as assigned by management

Qualifications

Technical knowledge of computer hardware, software and purchasing. Knowledge of MS Office, procurement procedures, Avid, Adaptive and Kace software.

Excellent administrative, professional, interpersonal and communication skills. Must be trustworthy and maintain confidentiality. A dedication to customer service, a pleasant professional demeanor, Professional attire and excellent telephone skills are required.

About Iona University/EEO language

Founded in 1940, Iona University is a master's-granting private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona's 45-acre New Rochelle campus and 28-acre Bronxville campus are just 20 miles north of Midtown Manhattan.

With a total enrollment of nearly 4,000 students and an alumni base of more than 50,000 around the world, Iona is a diverse community of learners and scholars dedicated to academic excellence and the values of justice, peace and service. Iona is highly accredited, offering undergraduate degrees in liberal arts, science, nursing, and business administration, as well as Master of Arts, Master of Science, and Master of Business Administration degrees and numerous advanced certificate programs. Iona students enjoy small class sizes, engaged professors and a wide array of academic programs across the School of Arts & Science; LaPenta School of Business; NewYork-Presbyterian Iona School of Health Sciences; and Hynes Institute for Entrepreneurship & Innovation.

Iona is widely recognized in prestigious rankings, including The Princeton Review's 2024 national list of "The Best 389 Colleges" and The Wall Street Journal/College Pulse's "2024 Best Colleges in America," which ranked Iona at #66 in the nation overall and #8 in the nation among Catholic schools. Iona's LaPenta School of Business is also accredited AACSB International, a recognition awarded to just 6 percent of business schools worldwide.

Iona offers a comprehensive benefits package to all full-time employees that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. For more information on our benefits and working at Iona visit the Human Resources section of our website.

Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all of our employees and does not tolerate discrimination based on any legally protected characteristic under applicable federal, state, or local laws. As an equal opportunity employer, Iona University encourages applications from qualified candidates who reflect the wider world in which we live, and in particular from historically underrepresented groups.