Administrative Assistant

Maintenance Department Administrative Assistant

Amalgamated Sugar Company-Nampa, Idaho

Amalgamated Sugar Company is looking for an experienced administrative assistant to support the maintenance department at our Nampa sugar factory. This position will assist plant management in maintaining accounts, files, accurate data and providing operating and M&R reports. We are looking for a team player that takes initiative and has demonstrated experience preparing annual budgets. This position will report to the Assistant Maintenance Manager.

The Amalgamated Sugar Company is built on innovation and is a proud leader in the sugar industry and that can only happen with the best people. Qualified candidates need to be dynamic and need to be able to work successfully in a fast paced, fluid environment.

RESPONSIBILITIES

• budget monitoring reports for expense spending and large, extraordinary maintenance projects.
• project and equipment information database(s).
• the maintenance team by assisting with the management of the Capital Asset Management (CAM) module in JD Edwards.
• weekly Maintenance budget reports for all supervisors.
• weekly Journal Entries on expense account corrections.
• monthly Journal Entries (including M&R stock accounts).
• general administrative support for the Maintenance team.
• office supplies.
• other duties as assigned.
• conjunction with the Maintenance Scheduler and CAM Administrator, weekly planning and scheduling of work orders that have been fully planned.
• support for supervisors.
• duties as assigned by Maintenance Department Managers.

Ability to work with and influence people in a professional and positive setting.

Foster an environment that encourages teamwork and collaboration, both internally and externally.

Maintain an even temperament under pressure.

High integrity and honesty, promotes ethical behavior and trust in all actions.

Creative and an assertive, energetic self-starter.

Behave ethically.

Excellent listener with empathy to customer concerns and aptitude for necessary follow-up actions.

Convey information in understandable terms at all levels of the organization.

Communicate Effectively (Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques).

Ability to understand oral and written procedures, safety requirements and other company policies.

Bilingual candidates are encouraged to apply.

Qualifications

• of high school.
• three (3) years of experience in administrative functions.
• any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• average Skill in the use of computer, MS Office: Word, Excel, PowerPoint, and Outlook, and other related computer software.
• or experience with JDE a plus.
• and experience with planning and scheduling of work.
• to work effectively with both employees and managers.
• to convey a positive and professional image to all applicants and employees.

Amalgamated Sugar Company is an Equal Opportunity Employer