Administrative Assistant

Alchemy Systems Phoenix , AZ 85002

Posted 2 months ago

PSI, an Intertek Company, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for an Administrative Assistant to join our IH-10 Broadway Curve Design-Build Special Project team in Phoenix, AZ

Ranked #15 on the 2019 ENR list of Top 500 Design Firms, and with more than a hundred offices across North America, the building and construction team provides the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site. From testing, inspection and certification services to building sciences solutions, the company delivers Total Quality Assurance to the built environment.

Duties:

  • Follow and enforce all safety requirements and company policies

  • Provide exceptional customer service

  • Screen phone calls and answer inquiries regarding basic department services

  • Prepare invoices, reports, and general correspondence

  • Manage calendars and coordinate travel arrangements

  • Perform clerical work including copying, scanning, mailing and filing

  • Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance

  • Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)

  • Assist with internal and external quality audits

  • Assist with periodic management reports

  • Prepare meeting agendas and record minutes

  • Understand general concepts of test methods and industry requirements

  • Performs other work as required by specific location and/or department

Requirements:

  • High School Diploma or GED required

  • Minimum of 1-year directly related experience

  • Advanced skills in MS Word, Excel, Outlook, and PowerPoint

  • Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.)

  • Strong written communication skills

  • Strong organizational skills

  • Professional demeanor

  • Must be a motivated self-starter and able to work independently (minimal supervision and direction)

  • Strong attention to detail

  • High degree of accuracy and speed

  • Strong appetite for learning

  • Develop and maintain good relationships with clients and co-workers

  • Work closely with the Department Director, Manager(s), and other associates.

  • Ability to multi-task and thrive in a "busy" environment is a must

A career with Intertek means joining a global network of professionals dedicated to bringing quality and safety to life. Our vision is to become the world's most trusted partner for Quality Assurance and we offer our employees the chance to make an impact with attractive growth opportunities in this industry on a global scale.

We offer a salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.

We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.

Intertek is a drug-free workplace. As a condition of employment, all hires are required to pass a pre-employment drug test.

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Administrative Assistant

Alchemy Systems