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Administrative Assistant

Expired Job

Air National Guard Units (Title 32/Title 5) Springfield , IL 62701

Posted 4 months ago

Duties

Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a ADMINISTRATIVE ASSISTANT, Position Description Number T5901000 and is part of the IL 183 FW, National Guard.
Responsibilities

As a ADMINISTRATIVE ASSISTANT, GS-0303-7, you will:
Provide technical and administrative assistance for programs within the Air Commander's area of responsibility.
Assist in managing an Internal Management Control Program (IMPC)
Gather and organize IMPC materials and establish suspense system.
Coach mangers, identify trends, and develop analysis tools using data from reports.
Draft reports for supervisor's approval and submission to higher authorities..
Assist superiors with planning and coordinating of inspection program.
Assist in the development of inspection schedules and areas of inspection through analysis of prior inspection reports.
Oversee the Officer Evaluation Program.
Assist in the development of policy letters, which may require researching applicable directive from higher authority.
Coordinate draft policy with other staff directorates prior to submission for final review and approval.
Support office personnel in their computer needs by answering routine questions and bringing issues and problems to the attention of Information Management personnel.
Installs or requests assistance to install and configure application software to run on stand-alone computers or networked systems.
Request installation and maintenance of microcomputers, printers, and peripheral equipment.
Perform limited maintenance and troubleshooting to resolve hardware problems.
Brief new personnel on computer operations and perform demonstrations as required.
Maintain and administers multiple support budgets for the Air Commander's office.
Receive, input, monitor, and record all expenditures.
Reconcile and audit accounts.
Resolve problems, issues, and conflicts within the budgets.
Prepare, publish, distribute, and track civilian and military travel orders, annual training, and special training orders.
Maintain personal contact with functional managers to discuss administrative practices and services, provide technical advice,and recommend methods and procedures.
Advise other administrative personnel of the latest directives regarding administrative procedures.
Review incoming correspondence, publications, regulations, and directives.
Determine distribution and routing of incoming correspondence.
Prepare and review outgoing correspondence for proper format, policy, and procedural adherence.
Provide for control of classified documents. This is NOT an all-inclusive list of duties.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

7

Job family (Series)

Similar jobs

Requirements

Conditions of Employment

Federal employment suitability as determined by a background investigation.
May be required to successfully complete a probationary period.
Participation in direct deposit is mandatory.
Must obtain and maintain Secret security clearance.
This position is subject to provisions of the DoD Priority Placement Program.
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
May occasionally be required to work other than normal duty hours; overtime may be required.
This is an indefinite position, Tenure 3, with a time limit determined by the needs of the agency. Any permanent/conditional military technician who is selected for this position will convert to Tenure 3. The selectee will receive the same benefits and entitlements as the Tenure 1 employee, but will be considered Tenure 3 for purposes of reduction in force. If a permanent resource becomes available, incumbent may be converted to a permanent appointment without competition. Federal employment suitability as determined by a background investigation.

In the event a permanent employee is accepted for this indefinite position, there will be a change in his/her tenure from permanent to indefinite.

AREA OF CONSIDERATION: This position is in the Exceptive Service "under the authority of Title V, P.L. 114-328, Sections 932 and 1084 (FY17 NDAA)".
The FIRST area of consideration for this position will be all On-Board T5 & T32 Permanent and Excepted Indefinite Federal Employees/Technicians within the ILNG.
The SECOND area of consideration will be all On-Board T32 Excepted Technicians within the ILNG.
The THIRD area of consideration will be current Army M-Day & Air DSG within ILNG membership.
The FOURTH area of consideration will be all current Federal Employees (from any agency).
The FIFTH area of consideration will be all Federal re-employable eligibles.
The SIXTH area of consideration will be Applicants willing to become T32 DS Technicians and gain ILNG membership.
The SEVENTH area of consideration will be U.S. Citizens.
Tenure 1, 2 and 3 federal employees/technicians (T32 and T5) within the agency. Tenure can be located in block 24 on your latest SF 50.

Qualifications

GENERAL EXPERIENCE: To qualify for this position, your resume must reflect sufficient experience and/or education to perform the duties of the position for which you are applying.

Your resume is key in evaluating your experience, as it relates to this position. Therefore, we encourage you to be clear and specific when describing your work experience.

Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06 Level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement.

SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade, GS-06, in the normal line of progression for the occupation, Administrative Assistant, in the organization.

Examples of specialized experience would typically include, but are not limited to: providing technical and administrative assistance for programs within an organization; gathering and organizing material; drafting reports for approval by superiors; developing policy letters; answering routine questions and bringing issues and problems to the attention of the appropriate personnel; installing or requesting assistance with the installation and configuring of application software; performing limited maintenance and troubleshooting to resolve computer hardware problems; and preparing and reviewing various types of correspondence, directives, and regulations. This definition of specialized experience is typical of work performed at the GS-06 grade/level position or equivalent in the federal service.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency .

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Clerical
Oral Communication
Technology Application
Writing

Background checks and security clearance

Security clearance

Drug test required

No

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1.Your resume (Should not exceed 15 pages in length) that clearly demonstrates experience that meets the requirements of this position as outlined in the "Qualifications" section. Your resume must contain identifiable information such as your name, address, and phone number.

It should also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder. This helps ensure you meet the 15-page resume limit.

2.Other supporting documents: The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50 (current and former Federal employees), documentation to support Veterans Preference claims, or documentation to support a Reinstatement Eligible claim. You will not be contacted for additional information.
DD-214
SF-15
SF-50
Transcripts
It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit
Reinstatement Eligibles: Individuals, who previously held a career or career-conditional appointment with the federal government, may be eligible for reinstatement, which allows re-entry to the Federal competitive service workforce without competing with the public. Reinstatement eligibles can also apply for Federal jobs open only to status or merit promotion candidates.
Additional Resources:

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.



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Administrative Assistant

Expired Job

Air National Guard Units (Title 32/Title 5)