Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions of our staff.
The Administrative Assistant will provide overall administrative support to the division. The Administrative Assistant is responsible for maintaining efficient and accurate office procedures, providing clerical support to the division staff, keeping meeting minutes, and maintaining administrative records.
Are you ready to make a difference?
Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures
Perform word processing/typing for division staff to include letters, memos, and meeting minutes.
Perform data processing tasks for division record keeping.
Responsible for ordering and maintaining offices supplies for division while keeping in line with budgetary constraints.
Coordinates appointments, staff meetings; and professional meetings as needed.
Serves as point of contact for meeting communications, for assuring the appropriate people participate. departments in with functions and/or meetings including arranging supplies, presentations, retreats and other functions as requested
Attend and actively participate in supervision and staff meetings
Keep accurate meeting minutes and tracking follow-up items as requested
Maintain professional, pleasant, approachable and helpful demeanor at all times
Work in partnership with the Directors of Clinical Services and their staff on coordination of logistics for division events.
High School Diploma or GED and 1-2 years administrative experience.
Strongly prefer that a candidate will have a demonstrated understanding of and competence in serving culturally diverse populations.
Ability to communicate effectively verbally and in writing.
Ability to read and write English and communicate effectively in the primary language of the program to which he/she is assigned
Ability to type 50+ words per minute
Strong computer knowledge, including Microsoft Office Suite
Must have knowledge of office procedures and equipment
Ability to thrive in a fast-paced, team oriented environment and as well as work independently
Strong organizational skills and ability to multi-task
High energy level and superior interpersonal skills.
Must hold a valid drivers' license. Must have access to an operational and insured vehicle and be willing to use it to transport clients
Advocates is an EOE/D/F/M/V.
Why Should I Consider a Career in Human Services?
Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening. We exercise independent judgement and contribute to the overall success and benefit of the Team.
Is Human Services a Fit for Me?
Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first.