Administrative Assistant - Advancement

Position Title Administrative Assistant - Advancement Position Approval Date 11/14/2023 Is this position budgeted? Yes Is this position an essential position? No About Susquehanna

Susquehanna University is the future-ready institution for today, invested in cultivating intellectual grounding, active learning and global citizenship for all students. Renowned as one of the finest U.S. national liberal arts colleges, Susquehanna inspires and challenges 2,200 enterprising, bright-minded students studying the arts, business, humanities and sciences. Our students seize opportunities through exceptional worldwide internships, expert-guided research and an acclaimed study-abroad program, leading to a transformative education that empowers each graduate to realize their unique potential and lead a successful and meaningful life.

The Susquehanna River Valley with its fresh air and overall pleasant year-round climate, provides four distinct seasons amidst a backdrop of vibrant autumn foliage, occasional winter snowfalls, flower-filled springs and warm summer evenings illuminated by fireflies. Nearby outdoor recreational areas for hiking, kayaking, fishing and skiing - and the bustling cultural and commerce hubs of New York City, Washington D.C., Baltimore and Philadelphia within a three-hour drive - present abundant opportunities for learning and discovery.

Position Summary

Job Summary

The Administrative Assistant for Advancement reports to the Sr. Director of Leadership Gifts and provides administrative support and assistance to all areas of the Advancement Division, with a focus on the areas of Leadership Gifts, Advancement Services, and Donor Relations.

Specific Responsibilities:

• General office duties such as answering and directing telephone calls, reviewing written correspondence, maintaining current and confidential files, scheduling individual, and divisional meetings. Preparing and reconciling expense reports.

• As requested, assist in managing and organizing support for a variety of Advancement initiatives and projects. Includes scheduling of meetings, preparation, and distribution of materials, and maintaining files. Special projects include but are not limited to:

• Donor Fund Reports

• Donor Record Scanning

• State Charity Registration paperwork

• Assist in oversight of student workers on special projects.

• Data entry including gift processing, donor database additions, corrections, and deletions. Processing and mailing of donor acknowledgement letters.

• Administrative support for other Advancement divisions as needed during cyclical busy time periods.

• Provide administrative and event support at annual major university events such as Homecoming, Family Weekend & donor recognition events, etc.

• Contribute to the overall success of Advancement by performing other duties and responsibilities as assigned.

Knowledge, Skills, Abilities

• Knowledge of administrative and clerical procedures and systems such as Microsoft Office, managing files and records, designing forms, and other office procedures and terminology.

• Skilled at written and verbal communication in order to convey information effectively and as appropriate for the needs of the audience.

• Knowledge of English language including meaning and spelling of words, rules of composition and grammar.

• Excellent organizational skills, attention to detail, including computer entry accuracy, and the ability to handle a variety of assignments at the same time are required.

• Position requires occasional weekend or evening hours for support of pre-scheduled weekend or evening events.

Required Qualifications

Education and Experience

High School diploma and three (3) years of professional office experience.

Physical Demand

• Position requires the ability to stand or sit for extended periods.

• Position requires the ability to move about the campus.

• Position requires the ability to talk and to hear instruction.

• Position requires occasional manual dexterity and the ability to use fingers, hands, and arms to feel, handle, and reach.

• Position requires occasional stooping, crouching and bending.

• Position requires the ability to occasionally lift up to 10 pounds.

• Working conditions are indoors.

Preferred Qualifications

Associate degree or professional certification preferred.

Special Instructions to the Applicant Benefits Eligible Yes Number of Months 12 months Additional Work Schedule Details? Hours per week during the academic year (39 wks) Hours per week during the summer (13 wks) Status Full-Time Benefits Eligible Posting Date 04/03/2024 Closing Date 05/03/2024 Full-Time/Part-Time Full Time Open Until Filled No Anticipated Start Date Posting Number AH01159