Administrative Assistant, Adult Education 19.5Hpw

Reporting directly to the director or manager of the assigned department, this position will perform basic secretarial functions in support of an office or area assigned. Follow written and oral instructions. Difficult or unusual problems are usually referred to supervisor or other appropriate personnel.

This position may work non-traditional hours to include nights, weekends and holidays.?

• Perform basic secretarial support functions using modern office procedures and equipment. Examples include answering phones, preparing correspondence, data entry, maintaining filing systems, processing incoming/outgoing mail and other similar duties.

• Gather and provide general program information to students, faculty, staff and the public. Refer issues or concerns to appropriate party for resolution.

• Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel as required. Assist in the preparation of program materials for meetings or other distribution. May assist in coordinating special events.

• Track department budget accounts and office supplies, record expenditures and facilitate supply orders according to established procedures. Process invoices for payment.

• Prepare a variety of college forms required by the daily operation of the program.

• May direct student workers or other workers.

• May serve as Web content administrator for the area assigned.

• With experience, may sometimes be required to work independently.

• With increased knowledge of program policies and procedures, may be required to exercise independent judgment and initiative.

• May assist in the preparation of program reports required by federal and/or state law.

• May administer exams and/or require cash handling.

• If assigned to the bookstore, this position will be required to oversee daily operations including planning sales promotions, arranging displays and tracking inventory.

• If assigned to career services, assist employers and all members of the college with career oriented activities as they relate to the college. Work with career counselors to provide awareness of college employer career services and programs. Provide career training activities on a regular basis to all college personnel.

• Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.

• Perform other tasks of a similar nature or level as assigned.

NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned?every duty.?High School Diploma/GED and 2 years related experience or 30 semester hours of college credit or an equivalent combination of education, training and experience sufficient to perform the essential functions of the job.?It is the responsibility of each applicant to have the necessary documents on file in order to continue in the application process for this position.

• A complete electronic employment application form. Please do not use 'see resume' in any application field. Statements such as this will disqualify your application.

• Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.